Poland in Qatar

You can apply at the consular section of the Embassy of the Republic of Poland in Doha.

Visa application form must be submitted in person. Diplomatic mission does not accept application forms sent via fax, regular mail or e-mail.

In order to apply for a visa, please book your appointment via the e-Konsulat system, which is available 24 hours a day. The slots are opened for maximum period of one months in advance

It is necessary to apply for a visa not earlier than 6 months and not later than 15 days before the planned departure.​​​​​​

NOTE - When registering, provide full and authentic data from the submitted documents. The data entered in the application must be consistent with the data contained in the documents (also in terms of spelling).

Persons interested in obtaining a national visa in order to work, might make appointments only in the e-Konsulat system.
In order to book an appointment for submitting an application for a national work visa:

• go to the website https://secure2.e-konsulat.gov.pl
• in the MENU tab, select the option National visa - register the form, and then select whether you are applying for a work visa or another type of visa and whether you accept the application rules:

a) if you choose National visa - work, fill in the initial visa application with your basic data and details of the document entitling you to work in Poland. If the details entered are correct, you will receive an email with a link to complete the full version of visa application. You will have 48 hours to complete application. Fill out the application, save it and print it. If the data is not properly verified or the full application is not completed within 48 hours, the registration will be canceled;

b) if you choose National visa - other, choose the date of your visit, fill in the visa application form, save it and print it;

• if there are more applications than available slots for visiting consulat, appointments will be set by electronic drawing (lottery),
• all information, confirmations, and links to fill in the applications are sent automatically in electronic version to the e-mail address provided by you,
• within the set/agreed date, you must come to the consular office with a printed and signed visa form, original work permit and a complete set of necessary documents.

The appointment dates for visa are drawn by the e-Konsulat system every Saturday. Consular officers cannot interfere with the process of drawing applications, which will be assigned a visit date.
After your application has been drawn, we will send information about the date of the visit to the e-mail address provided by you. Other applications will take part in subsequent draws until they are drawn or until the expiry of the document entitling you to work in Poland.

1.    A visa application form filled via the e-konsulat system, printed and signed;
2.    A 3.5 x 4.5 cm colour photo. The photo must be:
a.    sharp, taken against white background and printed on a quality paper,
b.    no older than 6 months,
c.    taken en face, clearly showing the eyes and face on both sides from the top of the head to the top of the shoulders with the face covering 70-80% of the photo. The photo must be taken without any headwear.
3.    Passport issued within last ten years, valid for at least three months from the expected return date, with at least two blank pages for visas.
4.    A copy of the passport page with personal data and the photo. 
5.    Healthcare insurance valid across the European Union for the amount not lower than  EUR 30,000, valid for the whole period that you are applying for. 

Information of the Minister of Foreign Affairs about the insurers and the insurances that they offer, which meet the necessary conditions referred to in Article 25 (1) (2) (a) and Article 25 (1b) of the Act of 12 December 2013 on Foreigners is available on the website of the Ministry of Foreign Affairs.

The list of insurance companies in Qatar meeting criteria of medical requirements:

• AIG MEA Limited/Chartis Memsa - Travel Insure (Platinum, Gold, Family, Schengen)
• GIG Gulf (previously AXA) – Insurance Travel Schengen
• Allianz - International Health Insurance
• Metlife Alico - Travel Insurance, Travel Protect Plans
• Al-Khaleej Takafoul Group (Evasan) - Medical Insurance Travel Plan
• QIC (Qatar Insurance Company) - Medical Insurance Fly Europe
• Bupa - Bupa Global Travel Insurance
• SAICO Health (Saudi Arabian Insurance Co, Damana MIG)/Cigna - Health Insurance (Cigna Global)
• Columbus Direct Middle East - Travel Insurance (Medical).

6.    A copy of an ID document to confirm legal residence within the consular district of your application.
7.    Proof that you have enough means of subsistence in the form decided by the mission.
8.    A proof of accommodation (for example, an official invitation or a hotel booking or reservation).
9.    Documents confirming the purpose of your stay in Poland.

Additionally, when applying for a visa for a minor you should present:
•    Written consent of the child’s/minor’s parent(s) or legal guardian to apply for a visa, confirmed either by a notary certificate or by a form signed at the consulate premises. If there is only one guardian, it should be proved by a birth certificate, a court decision on exclusive parental custody or a death certificate of the other parent.
•    If minor is travelling with one of their legal guardian: consent of the parental authority (parents not travelling with his/her minor child) or legal guardian shall be provided either through an notarized certificate or by a form signed at the consulate premises.
•    Originals and copies of parents' passports.
•    An original and a copy of a birth certificate.
If the child is entered in the parent's or legal guardian’s passport, please submit a separate visa application.  The visa will be pasted into the parent's or the legal guardian's passport.

List of supporting documents (obligatory) to be submitted by applicants for national visa at the Consular Section of the Embassy of the Republic of Poland in Doha:
 
1. Compulsory information to be presented by all visa applicants:
 
1.1. Booking Proof
 
A preliminary trip booking. It is not required, that the ticket is bought before applying for the visa. A proof of accommodation.
 
1.2. Purpose of the trip
 
A document substantiating the purpose of the stay.
 
1.3. Solvency
 
Original bank statements for the past 6 months copied and translated if in Arabic language. In the absence of bank account, proof of other assets has to be provided.

Foreigners planning stay on the territory of the Republic of Poland exceeding 4 days, have to provide evidence of the following amount of financial means:

• 75 PLN (approximately 75 QR) for each day of the stay.
• Additionally, the funds for travelling to the country of origin have to be added to the overall amount as equivalent of tickets to Poland: not less than 500 PLN if one travel from EU Member States and not less than 2 500 PLN (approximately 2 500 QR) to travel from the country outside of the EU territory. For the reference is considered cost of air tickets (including return).

1.4. Document to be provided by employees
 
Certificate of employment, specifying the date of recruitment, position in the company and salary level.
 
1.5. Document to be provided by pupils/students
 
Proof of enrollment in school/university.

2. List of supporting documents to be submitted by applicants travelling for the purpose of study (bachelor, master or postgraduate studies)
 
a) an original acceptance letter from the higher education institution, confirming that that the third-country national has been accepted by a higher education institution to follow a course of study;
b) a proof of payment in case of starting or continuing paid studies, confirming that the fees charged by the higher education institution have been paid;
c) a document confirming being in possession of financial means sufficient to cover the costs of stay in Poland and the costs of return to the country of origin or residence, or the costs of transit to a third state into which applicant is certain to be admitted;
d) a document confirming being in possession of health or travel medical insurance;
e)  letter/statement signed by parents/sponsors (original), certifying that they will cover all cost of staying in Poland – living costs/renting a flat/tuition costs/travel/insurance;

f)  travel itinerary – at least booking for ticket.NOTE: The higher education institution must be approved by the Polish Ministry of Interior. 

A foreigner entering Poland in order to undertake study, participate in scientific research or training, conduct development works, undertake or continue education, must have at least 1 086 PLN for the first 2 months of planned stay or equivalent in foreign currency.

NOTE: The visa process takes up to 14 days and in more complex cases up to 60 days.

3. List of supporting documents to be submitted by applicants travelling for business  if owner of the entity pursue registered business activitiy in Poland or with an invitation letter from a Polish company

3.1.            Invitation letter - with a copy of company exerpt from the National Court Register (KRS) or Central Records and Information on Business Activity (CEiEDG)
Official original invitation from the inviting company (on official company paper, stamped and signed) containing the following information:
-       the full address and contacts of the company
-       clearly business nature of the visit
-       personal data of invited person/people (name, surname, passport number) 
-       duration of the visit
-       person or entity who will bear the travel and living costs
-       whether the sponsor gives financial guarantee for the visa applicant's return to Qatar.
 
3.2.            Information to be provided by the Qatari invited company
Copy of the invited company registry/tax card.
Official company paper stamped and signed, mentioning clearly:
-       full address and contact persons of the company
-       name and position of the countersigning officer
-       name, position, salary and years of employment ( if applicable)
-       purpose of the visit
-       nature of the work contract
-       person or entity which will bear the applicant's travel and living costs.
An invitation letter from the inviting company which has been validated by the competent local authorities.
 
4. List of supporting documents to be submitted by applicants travelling for the purpose of carrying out paid activities or internship
 
3.1. The original form of the work permit issued by the Voidodship Office in Poland
3.2. Documents which confirm internship grant
 
5. List of supporting documents to be submitted by applicants travelling for the purpose of medical treatment
 
5.1.            Certificate from a medical doctor (designated by the consulate) and/or a medical institution:
- The certificate should state the medical history of the patient and what kind of medical treatment is needed.
5.2.            Official document from the receiving medical institution
- It should confirm that it can perform the specific medical treatment and that the patient will be accepted accordingly
5.3.            Proof of financial arrangement made.
5.4.            Any other correspondence between the sending medical doctor and the receiving medical institution, if available.
 
6. List of supporting documents to be submitted by applicants travelling for the purpose of cultural/sports events 
 
6.1.            For minors:
Student card + original letter of the school mentioning: the full address, telephone number of the school, permission for absence, name and function of the person giving permission.
6.2.            Minors travelling alone:  See point 10
6.3.            Original letter of invitation from the organizer of the event in the member state of destination
6.4.            Letter of the institution sending the concerned applicant.
 
7. List of supporting documents to be submitted by applicants travelling for the purpose of scientific research:
•    An employment contract (hosting agreement) between an applicant and a Polish research organization on the admission of a third-country national for the purpose of conducting scientific research, containing provisions on: 
•    the title or purpose of the research activity or the research area;
•    an undertaking by the third-country national to endeavor to complete the research activity;
•    an undertaking by the research organization to host the third-country national for the purpose of completing the research activity;
•    the start and end date or the estimated duration of the research activity;
•    information on the working conditions and salary of the researcher;
•    information on the intended mobility in one or several second Member States
•    A document confirming being in possession of financial means sufficient to cover the costs of stay in Poland and the costs of return to the country of origin or residence, or the costs of transit to a third state into which applicant is certain to be admitted;
•    A written declaration of the research organization to reimburse the costs of issuance and enforcement of the decision obliging a third-country national to return in case of his/her illegal stay in the Polish territory. 
 
NOTE: The research organization must be approved by the Polish Ministry of Interior.
NOTE: The visa process takes up to 14 days and in more complex cases up to 60 days.
 
8. List of supporting documents to be submitted by applicants travelling for the purpose of practice/internship:
•    A document confirming that a third-country national obtained a higher education degree within the two years preceding the date of application, or a document confirming that a third-country national pursues a course of study at the university located in a third county;
•    A proof of accommodation in Poland;
•    A document confirming being in possession of financial means sufficient to:
•    cover the costs of stay in Poland and the costs of return to the country of origin or residence, or the costs of transit to a third state into which applicant is certain to be admitted;
•    cover the costs of practice/internship;
•    A written declaration of the host entity to reimburse the costs of issuance and enforcement of the decision obliging a third-country national to return in case of his/her illegal stay in the Polish territory;
•    A written agreement between a third-country national and the host entity on conditions of practice/internship containing provisions on:
•    a description of the practice/internship programme, including the educational objective or learning components;
•    the duration of the practice/internship;
•    the practice/internship hours;
•    the placement and supervision conditions of the practice/internship;
•    Rights and obligations of the agreement parties regarding (covering the costs of practice/internship, necessary medical examinations, insurance, holidays and terms of agreement termination);
•    A written information confirming that a third-country national has received or will receive language training so as to acquire the knowledge needed for the purpose of the practice/internship.

NOTE: Practice/internship should be adequate to the field and level of applicant's studies.
NOTE: The host entity must be approved by the Polish Ministry of Interior.
NOTE: The visa process takes up to 14 days and in more complex cases up to 60 days.
 
9. List of supporting documents to be submitted by applicants travelling for the purpose of volunteering:
•    A proof of accommodation in Poland;
•    A document confirming being in possession of financial means sufficient to cover the costs of stay in Poland and the costs of return to the country of origin or residence, or the costs of transit to a third state into which applicant is certain to be admitted;
•    A written agreement between a third-country national and the host entity on conditions of voluntary service containing provisions on:
•    a description of the voluntary service;
•    duration of the voluntary service;
•    the placement and supervision conditions of the voluntary service;
•    the volunteering hours;
•    the resources available to cover the third-country national's subsistence and accommodation costs and a minimum sum of money as pocket money throughout the stay;
•    a training necessary to perform duties.
NOTE:  The host entity must be approved by the Polish Ministry of Interior.
NOTE: The visa process takes up to 14 days and in more complex cases up to 60 days.
  

10. List of supporting documents to be submitted by applicants travelling for the work purpose
 
10.1. Original work permit (for our records you can provide copy after presenting original).
10.2. Letter of intent issued by the employer. 
10.3 Draft agreement.
10.4 Insurance.
10.5 Proof that you have enough means of subsistence in the form decided by the mission (e.g. bank statement, certificate from your current employer).
10.6 A proof of accommodation.

10.7. Preliminary booking of tickets.

10.8. Candidates for work as category C+E lorry drivers - Qatari driving licence for heavy trucks is required.

Please note:
•    You must apply for a visa in a consular office or the embassy’s consular department in the consular district of your place of residence. 
•    Usually, the above documents are enough to receive a visa, however, the consul may require additional documents.
•    The consul may, but does not have to, invite the applicant for an interview.
•    The D-type visas allow to stay in other Schengen states for 90 days of any 180-day period. It means that you can legally stay in the Schengen Area only if your stay was shorter than 90 days over the past 180 days.  
•    The D-type visa is valid for a maximum of one year.
•    Please note, that receiving the visa does not guarantee that you will enter Poland - the final decision is always made by the Border Guard.
 

The fee is 320 QAR, cash only.

The visa application fee is non-returnable, whatever the consul's decision. 

The decision on the issue of a visa is made within 15 working days from the payment date of application fee. If the documents need to be examined in more detail, the consideration period may be extended to 30 days. In urgent and justified cases, the decision can be made in three working days.

The documents can be collected during working days from Sunday till Wednesday 12:00 - 14:00.

If you do not agree with the consul's decision, you may ask to have your visa application re-considered. You must apply for the reconsideration in the office that issued the decision within 14 days of its delivery.

The application fee in all cases stands at 320 QAR.

The appeals can be submitted during working days Sunday till Wednesday 12:00 - 14:00. There is no need to book an appointment.

Revocation or annulment of Schengen visa

If you have received a decision to revoke or annul your Schengen visa that you do not agree with, you have the right to ask for a reconsideration. However, if you have applied yourself for your Schengen visa to be revoked and the consul has agreed, you are not entitled to appeal.

You should apply for reconsideration within 14 days of receiving the decision to annul or revoke your Schengen visa at the consular post that issued the decision.

Appeals can be submitted on working days from Sunday till Wednesday 12:00 - 14:00. There is no need to book an appointment.

If you apply for reconsideration after your Schengen visa was revoked or annulled, you do not have to pay the consular fee.

Complaint about refusal to issue Schengen visa, decision to revoke or annul Schengen visa and the consul's activities in this respect.

If the consul who examines your reconsideration request, issues a new decision to refuse, annul or revoke your visa, which you do not agree with, you have the right to submit a complaint to the Provincial Administrative Court in Warsaw. The complaint should be forwarded through the consul who made the decision, within 30 days of receiving the decision taken as a result of the re-examination .

You do not pay a consular fee for submitting a complaint to the consul, but you have to pay fees for proceedings before administrative courts. Therefore, you have to note that the court will ask you to pay the court fee. More information on the amount of court fees when appealing with the administrative court, possibility to apply for an exemption from the costs and the language of the procedure, is available at:

http://bip.warszawa.wsa.gov.pl/133/wpis-sadowy-zasady-dokonywania-wpisu.html 
 

Can I apply for a work-related national type D visa at the consular section of the Embassy of the Republic of Poland in Doha if I am not a Qatari citizen?

Because of Polish and Qatari regulations accepting a work-related national visa application from a non-Qatari citizen is highly unlikely. The Polish Law on foreigners clearly stipulates that such applications can only be accepted by the consul in the country of permanent place of residence of a foreigner. At the same time the State of Qatar does not issue, in general, permament residence permits to any foreigners. If foreigners possessing a valid Qatari residence permit remain abroad for more than 6 months the permits are automatically cancelled and the return to Qatar is made not possible.