These include the following:

• hiring of the employee (admitting the employee to work in a suitable job),

• payment of remuneration on a timely and correct basis,

• respect for the dignity and other personal rights of the employee,

• equal treatment of employees and counteracting discrimination in employment,

• ensuring safe and hygienic working conditions for employees,

• familiarising employees taking up work with their responsibilities, method of performing work on designated posts and their basic rights,

• organising work in a way that ensures fully effective use of the working time,

• application of objective and fair criteria for the assessment of employees and their performance,

• keeping and storage of documentation in matters relating to the employment relationship and the employee’s personal file (staff dossier), in paper or electronic form.

The employer is required to counteract mobbing (harassment) at work.

In connection with the termination or expiration of the employment relationship, the employer is obliged to immediately issue an employment certificate to the employee.

Employer’s main duties related to the staff dossier

Employers are required to:

• create and keep documentation for each employee in matters related to the employment relationship and the employee’s personal file (staff dossier),

• keep the staff dossier for the period of employment and the period indicated in the regulations, in such a way as to ensure that it is kept confidential, integral, complete and accessible under conditions that do not create a risk of it being damaged or destroyed.

The employee is entitled, inter alia, to receive, at any time, a copy of all or a part of the staff dossier.

For each employee, a separate personal file must be kept by the employer, containing, inter alia, documents relating to the application for employment, establishment and termination or expiration of the employment relationship and the course of employment.

In addition, the employer keeps, separately for each employee, inter alia, a dossier on matters relating to the employment relationship, including:

• documents referring to records of working time (including, but not limited to, working time records),

• documents relating to the application for and use of annual leave,

• the chart (list) of remuneration and other work-related benefits,

• the records of the assignment of work clothing and footwear and of personal protective equipment, as well as the payment of the pecuniary equivalent for using own clothing and footwear, as well as their laundering and maintenance.

 

NAME OF THE ENTITY RESPONSIBLE FOR THE CONTENT OF THE INFORMATION

Ministry of Economic Development, Labour and Technology

Department of Labour Low

email: sekretariat.dpr@mrips.gov.pl