Poland in Israel

You can apply for a temporary passport in any Polish consular office. Please note that you apply for and collect your new temporary passport in the same office.

You must apply for your temporary passport personally.

You can book your appointment to apply for a passport via the e-konsulat.

PLEASE BEAR IN MIND THE FOLLOWING:

1. New appointment terms are added to the e-konsulat system on every Tuesday at 8:00 AM.
2. While registering you will be able to choose date and time of your visit. The number of registered applicants for each day is limited. Only registered applicants are admitted in the consulate.
3. In case you cannot show up at the consulate please do cancel your appointment so that other applicants can use your spot. You can do it either via the e-konsulat system yourself (you may find the instruction below), by sending an e-mail to telaviv.konsul@msz.gov.pl or by sending a fax to the Consular Section at 03 527 4726.
4. Please register in Polish. Multiple registrations of the same applicant will be annulled.
5. Please register only if you have all required documents, i.e.: ascertainment of the Polish citizenship, you have registered birth and marriage certificates in Poland, etc. If parents register their child’s application they don’t need to register themselves, as they only accompany their child.
6. Two days before your registered visit you will receive an e-mail with links for confirming or cancelling of your appointment. Please make sure to confirm your visit by clicking proper link. Otherwise, your appointment will be automatically cancelled (you will not receive such an e-mail if the registration has been done within 48h before the appointment).
7. If you resign from the visit at the Consulate, you can only come again after another registration is made.
8. Please arrive on time (10-15 minutes prior to your appointment) and bring confirmation of your registration along with all the required documents.

Registering your appointment: step by step

1. Go to the website: https://secure.e-konsulat.gov.pl/,
2. Choose a country: Israel,
3. Choose a consulate: Tel Aviv,
4. On the left side, choose from the menu “Visits”: “Passport matters”,
5. Depending on whether you have PESEL number choose the proper type of service “Passport matters (holders of PESEL number)" or “Passport matters (applicants without PESEL number)" and number of applicants; (you can find your PESEL number in your current Polish passport).
6. Solve the captcha and click "Download appointments" to see the list of available appointment terms;​​​​​​ if no appointments are available at the moment of registration the system will inform you accordingly,
7. Set a date for the appointment choosing date and time and click the button “Book an appointment”,
8. Write your contact details: first name, last name, address, phone number, e-mail address and case description (please be informed that the e-mail provided will be used for confirmation of visit, hence if the e-mail is wrong you will not be able to confirm the visit and it will automatically cancelled by the system);
9. For each applicant:
   1. choose a type of passport you want to apply for (if you do not have PESEL and you apply for your first Polish passport please choose corresponding type of passport),
   2. write personal details of applicant
      • if you have PESEL number: last name, first name, date of birth and PESEL number,
      • if you do not have PESEL number: last name, first name, mother’s maiden name and date of birth,
10. Tick the consent for processing of personal data and click the button “Continue”,
11. If anything deserves amendment click the button „Correct” and you will have an opportunity to introduce changes,
12. If everything is correct save the registration by clicking the button “Save”,
13. Download confirmation of the appointment by clicking the button ”Download visit confirmation”.
14. Two days before your registered visit you will receive an e-mail with links for confirming or cancelling of your appointment. Please make sure to confirm your visit by clicking proper link. Otherwise, your appointment will be automatically cancelled.

How to cancel your appointment

1. Go to the website: https://secure.e-konsulat.gov.pl/,
2. Choose a country: Israel,
3. Choose a consulate: Tel Aviv,
4. Choose from the menu “Visits”: "Cancel appointment”,
5. Fill in the cancelation form with the number from your registration form and the code received during making registration – both of them you may find at the bottom of *.pdf file with confirmation of an appointment registration that you received after the completion of registration process,
6. Click the button "Odwołaj wizytę” (Cancel appointment”).

In cases of hardship and urgency caused by random events (such as death of a family member, sudden illness, theft or loss of documents while staying in another country) contact the nearest consulate by sending an e-mail to describe your situation and attach supporting documents. Remember to state your name, surname, place of residence/stay abroad and phone number in the email.

IMPORTANT!  You no longer need to fill out the application by hand.
Your passport application to the Polish consul can be filed electronically during your passport visit. A consular employee will file your application using an electronic form and you need to confirm that the data are correct by placing your signature on a dedicated device (signature pad).

•    You need to submit a colour biometric photograph – check what does the photograph have to look like.
Filing the photograph together with the application is mandatory. You cannot replace the photograph or send it later. If no photograph was attached to your application or the photograph does not comply with requirements, the passport authority will notify you that your application has been rejected.

•    A valid Polish passport document or valid Polish identity card (if issued) confirming your identity and Polish citizenship or valid foreign passport confirming your identity.

•    If you do not have PESEL number you need to have registered in Poland birth and marriage certificates (the latter concerns you even if your marriage has ended).

•    Decision confirming your Polish citizenship (if you apply for your first Polish passport).

NOTE: if you apply for a passport and there are justified doubts as to your identity, citizenship or other details required to file a passport application, the consul may ask you to submit additional necessary documents.

Fee for a temporary passport issued for the delivery time of the biometric passport is - as mentioned in the current table of consular fees. 
Fee for a temporary passport issued for other purpose than to cover the biometric passport delivery time is - as mentioned in the current table of consular fees. 

The fees must be paid at the office counter when submitting the application.

Accepted forms of payment: only cash (paid in Israeli shekels).

NOTE: If a temporary passport is issued, reduced fees do not apply (such fees are only applicable to issuing a biometric passport).

You will receive the temporary passport as soon as possible.

Check if your passport is ready.

Please note, if you are planning to travel abroad with the temporary passport, check current rules of entry and stay of foreigners in the country of destination. Make sure that you can cross the border with the temporary passport and check the required validity period at entry and departure.

You will collect the passport personally in the same office where you submitted the application.

Passports must be collected personally. It is not possible to collect them via third persons.

Opening hours for the collection of passports:

- Monday-Thursday: 8:30–10:00

- Friday: 8:30–11:00

Citizens who wish to collect their Polish passports do not need to register appointments (collection is possible according to the schedule indicated above). 

In order to collect your Polish passport, please present:

1. (Previous) Polish passport for cancellation,
2. If it is your first Polish passport – document proving identity (Israeli or another foreign passport).

On the collection day of the new document, bring your previous passport (or temporary passport) to the consulate - current passport will be cancelled, except for pages with valid visas, and returned.

IMPORTANT! In justified cases, especially when travel to the consular office is particularly difficult, the consul may waive the requirement of collecting the passport document personally. Discuss this when you file the passport application. You will have to cover the cost of mailing the passport.
The consul will mail the temporary passport to a specific address you provided by a mail operator or carrier, taking into account the security of the dispatched document. Your former passport will be voided before the consul has sent a new one. 
If you receive a passport document by mail, YOU NEED TO ACTIVATE THE PASSPORT ON YOUR OWN using a dedicated electronic service. In order to activate the passport, you need Internet access, the number of your new passport and the application number (which can be found in the confirmation of filing a passport application).
Consider that you can no longer change the method of collecting the passport from personal to courier once the application has been approved during your visit to the consulate.

The consul will refuse to issue a passport on the request of:
•    a court that is conducting proceedings in a criminal case, proceedings concerning a fiscal crime, proceedings related to a minor or civil proceedings against the passport applicant,
•    an authority conducting preliminary proceedings and an authority conducting enforcement proceedings in a criminal case, including proceedings concerning a fiscal crime, against the passport applicant.
In these two cases you may not appeal against the decision of the consul refusing to issue a passport document. 

The consul refuses to issue a passport document when:
•    based on the submitted documents and available registers, the passport authority did not confirm the details of the passport applicant to be entered into the passport document which have been stated in the application to issue a passport document; 
•    based on submitted documents and available registers, the passport authority did not confirm the citizenship of the person who filed the application to issue a passport document;
•    the applicant failed to pay the required fee for a passport or temporary passport.
Refusal to issue a passport document is made by the consul by means of a decision.

If the consul issues a decision refusing to issue a passport to you, you can appeal the decision through the consul to the minister competent for internal affairs.
You may not appeal a decision refusing to issue a passport document if the decision was made on request of a court or another authority conducting proceedings.

Can I receive a temporary passport?

A temporary passport is issued solely in specific cases. Such passport document can be issued to persons:

•    staying outside the territory of the Republic of Poland and waiting for the delivery of a passport issued in Poland (if they so wish and file an application for such document to be issued); 
•    whose fingerprints cannot be physically taken, if this obstacle is temporary;
•    in urgent situations: 
- to return to the place of residence, 
- related to illness, 
- related to illness or burial of a family member, 
- related to professional activities, 
- related to compulsory education of persons who do not have capacity for legal transactions or have limited capacity for legal transactions and are under 18 years of age, to the development of their individual skills, or to provide care to such persons, if necessary; 
•    staying outside the borders of the Republic of Poland, if they have not been assigned a PESEL number, in particularly justified cases, if circumstances prevent or considerably hinder assigning the PESEL number and issuing a temporary passport is necessary due to the protection of material rights and interests of the person who is to be issued the temporary passport;

Can I file a temporary passport application if I lost my identity card and I have a new passport valid for 10 years ready to be collected in Poland?

You can file an application with the consul to issue a temporary passport to return to Poland. Remember to bring the temporary passport issued by the consul with you when you collect your new passport from the office (in Poland).

I lost my passport document. What do I have to do?

If you lost your passport, you need to notify the passport authority of this immediately. If you are abroad, the passport authority is the consul.

Filing a passport loss notice with the consulate means that your document loses its validity as of the date of notifying the consul.

You do not need to notify passport loss personally in the consulate if you have a trusted profile, qualified certificate or e-identity card. In such cases, you can notify the loss or damage of your passport document either in writing using an electronic form or online via the provided electronic service. 

In addition, you can also notify the loss of a passport document by means of a written letter with a signature certified as your own by a notary.

Remember! If you find the passport whose loss you have notified to the consulate, you should immediately return the document to the passport authority (the consul if you are abroad).