Poland in Malaysia

You can apply only after electronic registration in E-konsulat system at the consular office the Embassy of the Republic of Poland, No. 10, Lorong Damai 9, Off Jalan Damai, 55000 Kuala Lumpur, Malaysia

Opening hours:

Tuesdays, Wednesdays and Thursdays from 10 am till 12 pm​​​​​​.

Visa application form must be submitted in person. Diplomatic mission does not accept application forms sent via fax, regular mail or e-mail.

You can book your appointment to apply for a visa via the e-konsulat system.

1.    A visa application form filled via the e-konsulat system, printed and signed.
2.    A 3.5 x 4.5 cm colour photo. The photo must be:
a.    sharp, taken against white background and printed on a quality paper,
b.    newer than 6 months,
c.    taken en face, clearly showing the eyes and face from both sides from the top of the head to the top of the shoulders with the face covering 70-80% of the photo. The photo must be taken without any headwear.
3.    Passport issued within last ten years, valid for at least three months from the expected return date, with at least two blank pages for visas. If you have another valid passport, you should attach it to the visa application form.
4.    A copy of the passport page with personal data and a photo. 
5.    Applicants for a Schengen visa for single or double entries shall demonstrate that they have adequate and valid travel medical insurance covering any expenses that may arise during their stay (s) in the territory of the Member States relating to the need to return for medical reasons, the need for urgent medical care, emergency inpatient treatment or death. Multiple-entry visa applicants shall demonstrate that they have adequate and valid travel medical insurance for the period of their first intended visit. The insurance must be valid throughout the territory of the Schengen zone and cover the entire period of the planned stay. The minimum amount of insurance is EUR 30,000.
6.    Copy of an ID document to confirm residence within the consular district of your application.
7.    Proof that you have enough means of subsistence in the form decided by the mission:

a.    A valid last 3 months bank account statement issued by your bank,
b.    A valid last 3 months credit card with a certificate of means available,
c.    A valid last 3 months income certificate from your employer for the last three months,
d.    Traveller's checques issued to the visa applicant – an original and a copy.
8.    A proof of accommodation (for example, an official invitation or a hotel booking or reservation).
9.    A document to confirm the purpose and the conditions of your planned stay in Poland. Amongst others:

- a letter from the employer confirming the applicant's position in the company, date of employment, current salary and period of business trip or holiday granted or in case of ownership of the company, commercial license need to be shown;

- letter from University stating the status of the applicant, valid student ID.   

10. Travel tickets with a detailed travel itinerary and reservation reference number.

11. If visiting family or friends an original letter of invitation "Zaproszenie" issued by the Voievodship office in Poland. 

Additionally, when applying for a visa for a minor you should present:

• Written consent of the child’s parent(s) to apply for a visa, confirmed by a notary. If there is only one guardian, it should be proved by a birth certificate, a court decision on exclusive parental custody or a death certificate of the other parent.
• Originals and copies of parents' passports.
• Original and a copy of a birth certificate.

If a child is entered in their parent's or a legal guardian’s passport, please submit a separate visa application. The visa will be pasted into the parent's or the legal guardian's passport.
Please note:

• You must apply for a visa in a consular office or the embassy’s consular department in the consular district of your place of residence.
• Usually, the above documents are enough to receive a visa, however, the consul may require additional documents.
• Apply for a visa not earlier than three months before your planned journey.
• The consul may, but does not have to, invite the applicant for an interview.
• You may be banned from entering any of the Schengen States if you present forged documents or provide false information.
• Receiving the visa does not guarantee that you will enter the Schengen area - the final decision is always made by the authorities of the country where you intend to cross the Schengen area border.

The Visa Information System (VIS) is to be used, inter alia, to exchange data on visa applications and related decisions between Member States. Due to the fact that it has already achieved full operational efficiency, the travel document of a foreigner applying for a Schengen visa need not be stamped with a stamp confirming the admissibility of the application referred to in art. 20 of Regulation (EC) No 810/2009 of the European Parliament and of the Council of 13 July 2009 establishing a Community Code on Visas (Visa Code).

Please read more about our fees here.

Consular fees are to be paid upon submitting your application at the Consular Section, in cash, in Malaysian Ringgit.

The visa application fee is non-returnable, regardless of the consul's decision. 

Accepted forms of payment: cash. 

The consul will make the decision on the visa within 15 calendar days. Pursuant to Art. 23 sec. 2 of the Visa Code, the period for processing a Schengen visa application may be extended up to a maximum of 45 days.

For citizens of certain countries or categories of travelers, the period required to make a decision on the application may be extended due to the need for visa consultations.

The current list of third countries whose nationals and categories of travelers are subject to visa consultations is available on the website of the European Commission.

Personal appereance.

Revocation or annulment of Schengen visa

If you have received a decision to revoke or annul your Schengen visa that you do not agree with, you have the right to ask for a reconsideration. However, if you have applied yourself for your Schengen visa to be revoked and the consul has agreed, you are not entitled to appeal.

You should apply for reconsideration within 14 days of receiving the decision to annul or revoke your Schengen visa at the consular post that issued the decision.

The Consular Section of the Embassy of the Republic of Poland is open on Tuesdays, Wednesdays and Thursdays between 10 am and 12 pm.

If you apply for reconsideration after your Schengen visa was revoked or annulled, you do not have to pay the consular fee.

Complaint about refusal to issue Schengen visa, decision to revoke or annul Schengen visa and the consul's activities in this respect.

If the consul who examines your reconsideration request, issues a new decision to refuse, annul or revoke your visa, which you do not agree with, you have the right to submit a complaint to the Provincial Administrative Court in Warsaw. The complaint should be forwarded through the consul who made the decision, within 30 days of receiving the decision taken as a result of the re-examination .

You do not pay a consular fee for submitting a complaint to the consul, but you have to pay fees for proceedings before administrative courts. Therefore, you have to note that the court will ask you to pay the court fee. More information on the amount of court fees when appealing with the administrative court, possibility to apply for an exemption from the costs and the language of the procedure, is available at:

http://bip.warszawa.wsa.gov.pl/133/wpis-sadowy-zasady-dokonywania-wpisu.html

Please read more about our fees here.

You can submit your revocation during opening hours of the Consular Section. The Consular Section of the Embassy of the Republic of Poland is open on Tuesdays, Wednesdays and Thursdays between 10 am and 12 pm.