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C-Type Schengen Visa

Where to apply?

You can submit your application at the Embassy of the Republic of Poland in Ulaanbaatar.

Address:

ICC Tower, 17th Floor
Jamiyan Gun Street 9
1st Khoroo, Sukhbaatar District,
14240 Ulaanbaatar

Do I have to apply in person?

Visa application form must be submitted in person. Diplomatic mission does not accept application forms sent via fax, regular mail or e-mail.

How to book an appointment?

To schedule a visa application appointment, please use the e-Konsulat system.

Visa application appointments for the upcoming week are allocated by the e-Konsulat system during the preceding week. If no appointments are available, registered applications will remain in the queue and await allocation in the following week.

In accordance with Article 9 of the Visa Code, applications shall be submitted no earlier than 6 months before the intended visit, and no earlier than 9 months in the case of seafarers in the performance of their duties, and, as a rule, no later than 15 calendar days before the start of the intended visit.

What documents do I need to submit?
  1.  A visa application form filled via the e-konsulat system, printed and signed.

2.    A 3.5 x 4.5 cm colour photo. The photo must be:
a.    sharp, taken against white background and printed on a quality paper,
b.    newer than 6 months,
c.     taken en face, clearly showing the eyes and face from both sides from the top of the head to the top of the shoulders with the face covering 70-80% of the photo. The photo must be taken without any headwear.
3.    Passport issued within last ten years, valid for at least three months from the expected return date, with at least two blank pages for visas. If you have another valid passport, you should attach it to the visa application form.
4.    A copy of the passport page with personal data and a photo. 
5.    Healthcare insurance valid across all countries of the Schengen area for the amount not lower than EUR 30,000. If you apply for a multiple-entry visa, it should cover the date of the first entry.
6.    Copy of an ID document to confirm residence within the consular district of your application.
7.    Proof that you have enough means of subsistence in the form decided by the mission. It could be:
a.    A valid bank account statement for last 3 months issued by your bank,
b.    A valid credit card with a certificate of means available,
c.    A valid income certificate from your employer for the last three months,
d.    Traveller's checques issued to the visa applicant – an original and a copy.]
8.    A proof of accommodation (for example, an official invitation or a hotel booking or reservation).
9.    A document to confirm the purpose and the conditions of your planned stay in Poland:

A document to confirm the purpose and the conditions of your planned stay in Poland:

  • Official Invitation from a person to be visited registered at the District Authority Office in Poland (Urząd Wojewódzki) - required when physical or legal person invites the applicant to the Republic of Poland and is going to provide accommodation and financial support 
  • For business: an official business letter from a company in the Republic of Poland. ev. other Schengen countries and from employer stating the purpose of the visit. 
  • In case of tourist visit: the booking from the travel agency; or in case of individual visit: prepaid reservation of accommodation. 
  • For conferences: invitation letter issued by the hosting organization, confirmation of the participation issued by the hosting organization, receipt of payment of the registration fee. 
  • In case of an entry for an educational or other scientific or professional training purpose: the certificate of the receiving institution, the certificate of the envisage place of accommodation in the Republic of Poland. 
  • In case of an entry for the purpose of medical treatment: the certificate from the receiving health institution, including reference to the fact that expected coverage of the medical treatment is available, and other certification of the coverage of the medical treatment, as well as the confirmation of the accommodation in Poland. 
  • For the purpose of cultural / sports activates: accreditation proving the participation in the sport event or contract with the Polish sport club, or the certificate issued by the delegating sport club / Olympic Committee / Ministry of Sport / Ministry of Culture etc.

10. Round trip air ticket and detailed travel itinerary with dates and flight numbers specifying entry and exit of the territory from Schengen states. If more than one entry is required, a reason must be provided.

11. Confirmation of current employment or school / university enrolment

12. Statement from E-mongolia systetm (proof of residence, marital status, criminal record, social security and health insurance contributions)  with an apostille.

Additionally, when applying for a visa for a minor you should present:

  • Written consent of the child’s parent(s) to apply for a visa, confirmed by a notary and authenticated by an appostile. If there is only one guardian, it should be proved by a birth certificate, a court decision on exclusive parental custody or a death certificate of the other parent.
  • Originals and copies of parents' passports.
  • Original and a copy of a birth certificate.

If a child is entered in their parent's or a legal guardian’s passport, please submit a separate visa application. The visa will be pasted into the parent's or the legal guardian's passport.
Please note:

  • You must apply for a visa in a consular office or the embassy’s consular department in the consular district of your place of residence.
  • Usually, the above documents are enough to receive a visa, however, the consul may require additional documents.
  • Apply for a visa not earlier than three months before your planned journey.
  • The consul may, but does not have to, invite the applicant for an interview.
  • You may be banned from entering any of the Schengen States if you present forged documents or provide false information.
  • Receiving the visa does not guarantee that you will enter the Schengen area - the final decision is always made by the authorities of the country where you intend to cross the Schengen area border.
How much does it cost?

Schengen visa costs 90 EUR payable by cash.

The visa application fee is non-returnable, whatever the consul's decision. 

The visa fee is waived for applicants belonging to one of the following categories:

  • children under the age of 6;

  • pupils, students, participants in doctoral studies and accompanying teachers who undertake trips for the purpose of study or educational training;

  • researchers from third countries travelling for the purpose of carrying out scientific research as defined in Recommendation 2005/761/EC of the European Parliament and of the Council of 28 September 2005 to facilitate the issuance by Member States of uniform short-stay visas for researchers from third countries travelling within the Community for the purpose of carrying out scientific research;

  • representatives of non-profit organisations aged 25 or less participating in seminars, conferences, sports, cultural or educational events organised by non-profit organisations;

  • family members of citizens of the EU/EEA and Switzerland.

Visa fee exemptions are also provided for in the Act on Consular Law of 25 June 2015.

Article 113

  1. No consular fee shall be charged for the receipt and processing of a visa application submitted by a family member of a European Union citizen within the meaning of Article 2 point 4 in connection with point 3 of the Act of 14 July 2006 on the entry into, stay in and exit from the territory of the Republic of Poland by citizens of the Member States of the European Union and their family members (Journal of Laws of 2024, item 633).

  2. No consular fee shall be charged for the receipt and processing of a visa application, nor for reconsideration of a visa application submitted by the spouse of a Polish citizen, his or her minor direct descendant or the minor direct descendant of his or her spouse, or his or her direct ascendant or the direct ascendant of his or her spouse, if the ascendant or descendant is dependent on the Polish citizen or his or her spouse.

Article 114
No consular fee shall be charged for the receipt and processing of an application for a diplomatic or service visa.

What is the waiting time?

A decision on a visa application shall be made within 15 calendar days from the date of submission of an admissible application. In individual cases, this period may be extended to a maximum of 45 calendar days, particularly where further scrutiny of the application is needed. In justified individual cases of urgency, decisions on applications may be taken without delay.

The current list of third countries whose nationals and categories of travellers are subject to visa consultation is available on the website of the European Commission

How to collect the documents?

You can collect the documents in person from the Embassy.

How to appeal?

If you do not agree with the consul's decision, you may ask to have your visa application re-considered. You must apply for the reconsideration in the office that issued the decision within 14 days of its delivery. The application fee in this case is 80 EUR.

Revocation or annulment of Schengen visa

If you have received a decision to revoke or annul your Schengen visa that you do not agree with, you have the right to ask for a reconsideration. However, if you have applied yourself for your Schengen visa to be revoked and the consul has agreed, you are not entitled to appeal.

You should apply for reconsideration within 14 days of receiving the decision to annul or revoke your Schengen visa at the consular post that issued the decision.

If you apply for reconsideration after your Schengen visa was revoked or annulled, you do not have to pay the consular fee.

Complaint about refusal to issue Schengen visa, decision to revoke or annul Schengen visa and the consul's activities in this respect

If the consul who examines your reconsideration request issues a new decision to refuse, annul or revoke your visa which you do not agree with, you have the right to submit a complaint to the Voivodeship Administrative Court in Warsaw. The complaint should be forwarded through the consul who made the decision, within 30 days of receiving the decision taken as a result of the re-examination.

You do not pay a consular fee for submitting a complaint to the consul, but you have to pay fees for proceedings before administrative courts. Therefore, you have to note that the court will ask you to pay the court fee. More information on the amount of court fees when appealing with the administrative court, possibility to apply for an exemption from the costs and the language of the procedure, is available at:

https://bip.warszawa.wsa.gov.pl/133/wpis-sadowy-zasady-dokonywania-wpisu.html