Poland in Singapore

You can apply for your child’s passport in any Polish consular office. Please remember that you will apply for and collect your child's new passport in the same office.

The passport application for a child can be submitted in person by:

•    the child’s mother and father or legal guardian or attorney ad litem

or
•    one of the parents if they present: 

- a written consent of the other parent to issue a passport to the child with the signature authenticated by a notary;

- a final and non-appealable court ruling terminating, restricting or suspending parental rights under which the other parent (guardian) has no right to make decisions about issuing a passport to the child, or

- a final and non-appealable family court ruling in which the court consents to the issue of a passport for a child without the other parent's consent.
Furthermore, the consent is not required if: 

- the full copy of a Polish birth certificate states that the father of the child is unknown (there was no recognition of fatherhood or judicial establishment of paternity);  

- the other parent is deceased.

If the other parent’s death was registered in Poland, you do not need to submit a copy of the death certificate (a consular officer will confirm the details contained in the certificate in a Polish register of births, marriages and deaths). 

If the other parent’s death was not registered in Poland, you must submit a copy of the foreign death certificate.

PLEASE NOTE: The other parent who cannot be present when submitting the application can give their consent to issue a passport for a child by:

- sending a letter with their consent to the consular post, signed with a qualified electronic signature, trusted signature, or personal signature;

-using the e-service:  Consent to the issue of a passport for a child;

- registering their consent electronically with any passport authority in or outside Poland (consul).

A child under 5 does not need to be present when you submit the application.

You can book your appointment to apply for a passport via the e-konsulat

During your appointment at the consular post, you will make an electronic application for a child’s passport to be issued by a Polish consul. A consular employee will fill in the electronic form, while the parents confirm the child’s details and consent to issue the passport by signing on the designated device (Signature Pad).

•    The child’s biometric colour photo - read what the photo should look like.

PLEASE NOTE: You must attach a photo to the application. If you do not attach the photo or if it does not meet the requirements, the consul will not accept your application.

•    A valid passport or ID card (if issued) confirming the child’s identity and Polish nationality.

•    The parents’ valid passports or ID cards.

If the child does not have the PESEL number, before applying for a passport you must transcribe (register) their foreign birth certificate (https://www.gov.pl/web/singapore/civil-status).

The child cannot receive a passport without the PESEL number.

NOTE: In case of reasonable doubts as to the identity or the nationality of the child or other details necessary to file the passport application, the consul may request that you submit additional documents.  

The passport fee for a child younger than 12 is SGD 68. 

The passport fee for a chils older than 12 and younger than 18 is 106 SGD

The fees must be paid at the office counter when submitting the application. 
Accepted forms of payment: cash only.

When you apply for a passport, a consular employee will give you an estimated collection date. You will also receive a written confirmation of application receipt. On the receipt you will find the child's passport application number, which is useful if you want to track the application online.

If you need an ID document for the child urgently, for example because of a coming trip, you should also apply for a temporary passport that will cover the waiting time for the delivery of the biometric passport. You will get it sooner than the biometric one.

Remember! If you are planning to take the child abroad with the temporary passport, check current rules of entry and stay of foreigners in the country of destination. Make sure that the child can cross the border with the temporary passport and check the required validity period (at entry and departure).

The child's passport can be collected by either of the parents (guardians) personally in the same office where the application was submitted.

On the collection day of te new document, bring the child's previous passport (or temporary passport) to the consulate - current passport will be cancelled, except for pages with valid visas, and returned.

Important
In justified cases, especially if the travel to the consulate is particularly difficult, the consul may depart from the requirement to collect a passport in person. Discuss this point as you submit the application.

Remember that you will have to submit a reasoned written request to the consul to depart from the requirement to collect a passport in person (the form is available at a consular office) and pay the postage. 

The consul will send the passport to the indicated address via postal or messenger service operator, ensuring the security of the document, if possible.

The consul will cancel the current passport or temporary passport before the new one is sent. 

If you know that your child's passport is ready for collection at the consulate, send you child's current passport (or temporary passport) to the consul for cancellation. The consul will return the cancelled document together with the new one.

Remember that the consul will not send passports to citizens staying in Poland.

It is also not possible to send a passport issued by a domestic authority (province governor) to a person staying abroad. 

The consul refuses to issue a passport for a minor when:

• based on the submitted documents and available registers, the consul could not confirm the authenticity of personal data to be included in the minor's passport, provided in the passport application;

• based on the submitted documents and available registers, the consul could not confirm the Polish citizenship of the minor;

•  you have not paid the required passport fee;

• the mother / father did not consent to issue a passport or a relevant court ruling has not been provided.

The consul refuses to issue a passport by way of a decision. You can appeal against the decision to the Minister of the Interior through the consul. You have 14 days to lodge an appeal from the date of the delivery of the decision.

How to obtain the first passport for a child born outside Poland?

First, you must transcribe the child's foreign birth certificate (https://www.gov.pl/web/singapore/civil-status)  to obtain a full copy of a Polish birth certificate. The Polish birth certificate is necessary to obtain the PESEL number which is then entered in a biometric passport.

How to obtain the PESEL number?

The consul applies for the PESEL number in connection with a passport application for a child who is not yet a PESEL holder.

Please remember that the consul does not apply for the PESEL number to be issued under any other circumstances besides the issue of a passport or temporary passport.

What if one parent cannot apply in person?

The parent who cannot apply in person may consent to the issue of the passport by writing a relevant statement of consent on paper. The signature on the statement must be authenticated by a notary or a passport authority (consul, province governor).

It is also possible for a parent to give their consent in writing, recorded in the electronic form and signed with a qualified electronic signature, trusted signature, or personal signature.

You can find a template for written consent to issue a passport for a child at the website of the competent passport office.

The consent may also be given in person before a Polish consul or at any passport office in Poland.  

Furthermore, parents with a trusted profile can provide their consent online: consent to issue a passport for a child.