Informacije o obradi ličnih podataka u konzularnim dosijeima

Prema čl. 13 Uredbe Evropskog parlamenta i Saveta (EU) 2016/679 od 27. aprila 2016. o zaštiti pojedinaca u pogledu obrade ličnih podataka i slobodnog protoka tih podataka i stavljanja van snage Direktive 95/46 / EZ (GDPR), obaveštavamo Vas da:

1. U smislu čl. 4 tačka 7 GDPR, administrator Vaših ličnih podataka je ministar spoljnih poslova sa sedištem u Poljskoj, u Varšavi (00-580), Al. J. Ch. Szucha 23

2. Konzul Republike Poljske u Beogradu, sa sedištem u Ambasadi Republike Poljske u Beogradu, vrši dužnosti administratora vezane za podatke koji se nalaze u njegovim konzularnim dosijeima.

3. Ministar spoljnih poslova imenovao je inspektora za zaštitu podataka (IOD), koji obavlja svoje dužnosti vezane za podatke koji se obrađuju u Ministarstvu spoljnih poslova i diplomatskim predstavništvima u inostranstvu. Ovu funkciju obavlja gđa Danijel Ščensny (Daniel Szczęsny).

Kontakt podaci za IOD:

adresa: Al. J. Ch. Szucha 23, 00-580 Warszawa

e-mail adresa: iod@msz.gov.pl

4. Pristup podacima imaju samo osobe koje je ovlastio administrator.

5. Podaci koji se nalaze u konzularnim dosijeima obrađuju se na osnovu premisa sadržanih u članu 6 st. 1 sl. c GDPR kako bi konzul RP izvršio obaveze koje proizilaze iz posebnih zakonskih odredaba (navedenih u tabeli ispod).

6. Podaci su zaštićeni odredbama GDPR-a i ne mogu se staviti na raspolaganje trećim stranama koje nisu ovlašćene za pristup tim podacima i neće biti ustupljeni trećim zemljama koje ne garantuju zaštitu u najmanju ruku istovetnu onoj koju predviđaju odredbe GDPR. Podaci se mogu ustupiti trećim zemljama samo u slučaju da je takva obaveza navedena u poljskom zakonu ili zakonu Evropske unije, u skladu sa odredbama čl. 44 - 46 GDPR.

7. Vaši podaci mogu biti ustupljeni relevantnim subjektima, uključujući javne vlasti, na osnovu zakonskih propisa.

8. Davanje vaših ličnih podataka je zakonski uslov i neophodno je za razmatranje slučaja koji se tiču konzularnih poslova.

9. Ukoliko pojedine odredbe ne predviđaju drugačije, imate pravo da kontrolišete obradu podataka iz čl. 15-19 i čl. 21 GDPR, a naročito pravo na pristup svojim podacima i ispravljanje, brisanje ili ograničavanje obrade (ako se primenjuju članovi 17 i 18 GDPR-a).

10. Vaši podaci neće biti obrađivani na automatizovan način koji bi uticao na donošenje odluka koje mogu imati zakonske posledice ili značajano uticati na njih. Podaci neće biti profilisani.

11. Imate pravo da podnesete žalbu nadzornom organu na adresu predsednika Kancelarije za zaštitu ličnih podataka:

Prezes Urzędu Ochrony Danych Osobowych

ul. Stawki 2

00-193 Warszawa.

Sve gorenavedeno je u składu i sa čl. 14 Uredbe Evropskog parlamenta i Saveta (EU) od 27. aprila 2016. o zaštiti pojedinaca u pogledu obrade ličnih podataka i slobodnog protoka tih podataka i stavljanja van snage Direktive 95/46 / EC (GDPR).

Detailed information regarding the legal grounds, purpose and period of personal data processing in relation to particular activities performed by the consul of the Republic of Poland

	LEGAL GROUNDS	PURPOSE	PERIOD
Cases relating to lost documents and transferring found documents	Act of 25 June 2015 — Consular law, Act of 6 August 2010 on identity cards	Completing the report of loss or damage of the ID card and issuing a certificate of loss or damage of the ID card. Transferring vehicle registration cards and driving licenses to Poland.	5 years
Visa cases	Act of 12 December 2013 on foreigners, Regulation (EC) No 810/2009 of the European Parliament and of the Council of 13 July 2009 establishing a Community Code on Visas (Visa Code), Act of 14 July 2006 on entry into the territory of the Republic of Poland, stay and departure from this territory of citizens of EU Member States and members of their families, Act of 25 June 2015 — Consular law	Issuing or refusing to issue a Schengen visa or a national visa, withdrawing or cancelling visas, and settling the application for a re-examination of the visa application.	2 years (from the date of the decision)
Translation cases	Act of 25 June 2015 — Consular law	Preparing translations of documents, certifying translations	5 years
Consular assistance cases	Act of 25 June 2015 — Consular law and in conjunction with Articles 6(1)(c) and (d), and Article 9(2)(c) and art. 10 of the GDPR	Providing consular assistance	5 years (with the exception of personal data relating to the return of accepted deposits or return of items found that are processed with no time limit)
Legal assistance cases	Act of 25 June 2015 — Consular law	Delivering letters, hearings, submitting information to the competent authority, court or prosecutor pursuant to a legal assistance application	5 years
Cases regarding marital status and the act on changing first names and last names	Act of 28 November 2014 — Martial Status Records Law, Act of 17 October 2008 on changing first names and last names, and Act of 25 June 2015 — Consular law	Completing the application for taking actions provided for in the relevant law provisions	50 years (marriage before the Consul of the Republic of Poland) 10 years (change of first name and last name, recognition of paternity, births, deaths, marriages abroad, transcription of marital status records in the Republic of Poland, other cases regarding the marital status)
Notary public cases	Act of 14 February 1991 — Notary Public Act, Act of 25 June 2015 — Consular law	Completing the application for performing notary public actions provided for in the relevant law provisions.	10 years (data relating to the issue of a notarial deed) 2 years (other notary public activities)
Cases regarding the issue of an emergency travel document	Decision of the Representatives of the Governments of the Member States, meeting within the Council of 25 June 1996 on the establishment of an emergency travel document, Act of 12 December 2013 on foreigners, and Act of 25 June 2015 — Consular law	Issuing of an emergency travel document or a Polish emergency travel document for a foreigner.	10 years
the Polish Card cases	Act of 7 September 2007 on the Polish Card, and Act of 25 June 2015 — Consular law	Granting, refusing to grant, cancelling or extending the validity of the Polish Card	10 years 2 years if loss, destruction or finding the Polish Card was reported
School IDs	Act of 25 June 2015 — Consular law	Issuing a school ID	5 years
Cases regarding the documents legalisation and obtaining documents from abroad	Act of 25 June 2015 — Consular law	Legalising an official document prepared or authenticated in the host country	2 years
Local border traffic cases	Regulation (EC) No 1931/2006 of the European Parliament and of the Council laying down rules on local border traffic at the external land borders of the Member States and amending the provisions of the Schengen Convention, and Act of 25 June 2015 — Consular law	Issuing, refusing to issue, cancelling a local border traffic permit	2 years
Passport cases	Act of 27 January 2022 on passports, and Act of 25 June 2015 — Consular law, Article 6(1)(C), Article 9 (2)(G) and Article 10 of the GDPR	Issuing a passport, reporting loss, damage, refusing to issue, and cancellation of a passport	60 years in case of issuing a passport, in other cases: 10 years
Repatriation cases	Act of 7 September 2007 on repatriation, and Act of 25 June 2015 — Consular law	Recognising as a person of Polish origin, granting a repatriation visa, providing repatriation grant from the state budget	25 years
Inheritance cases	Act of 25 June 2015 — Consular law	Exercising rights to inheritance vested in the State Treasury; settling inheritances opened before 10 May 2002.	No time limit
Polish citizenship cases	Act of 2 April 2009 on Polish citizenship, and Act of 25 June 2015 — Consular law	Completing the application for: granting Polish citizenship by the President of the Republic of Poland, consent of the President of the Republic of Poland to renounce Polish citizenship, restoration of Polish citizenship, confirmation of Polish citizenship, acceptance of a declaration of consent for the acquisition of Polish citizenship, renunciation of Polish citizenship, recognition as a Polish citizen.	25 years (regarding confirmation of the citizenship, acquisition, assignment, restoration of citizenship and loss of citizenship) 5 years (regarding other correspondence in civic matters)
Cases regarding obtaining information	Act of 25 June 2015 — Consular law	Providing information	2 years
Cases regarding the issuing of certificates	Act of 25 June 2015 — Consular law	Issuing a certificate to implement a legal interest of a party or an obligation resulting from a legal provision.	10 years, and in case of issuing a certificate in the matter of import or carriage of weapons and ammunition through the territory of the Republic of Poland, transport of corpses — exhumation 5 years.
Cases concerning providing support to Poles abroad	Act of 25 June 2015 — Consular law, and pursuant to premises of Article 6(1)(d), and Article 9(2)(c) of the GDPR	Protecting the interests of Polish citizens and Polish legal persons temporarily staying abroad, including information on emergency and crisis situations	5 years
Nationwide elections and referendums	Act of 25 June 2015 — Consular Law, and Act of 5 January 2011 — Election Law	Conducting a vote in the elections of the President of the Republic of Poland, the Sejm of the Republic of Poland and the Senate of the Republic of Poland, the European Parliament, and in a nationwide referendum.	5 years
Cases regarding seaman’s books and other maritime affairs	Act of 25 June 2015 — Consular law	Issuing a seaman’s book, issuing a temporary certificate of Polish membership of the ship, ship security certificate	10 years in case of issuing a seaman’s book, in other cases — 5 years
EPUAP	Act of 17 February 2005 on computerisation of the activities of entities performing public tasks	Confirming a trusted profile	20 years
Cases regarding applications for permission to serve in a foreign army, providing access to documents in the Institute of National Remembrance (IPN) resources	Act of 25 June 2015 — Consular law	Submitting a request to a competent authority for consent to serve in a foreign army or foreign military organisation, submitting an application to the Institute of National Remembrance for access to documents in the resources of the Institute of National Remembrance	10 years