Poland in Armenia

You can submit your application at the appropriate consular office of the Republic of Poland.

Visa application should be submitted in person. Diplomatic mission does not accept application forms sent via fax, regular post or e-mail.

Book your visa appointment via e-konsulat system.
New appointment dates are available in the e-konsulat system every Friday at 12:00.
The electronic randomization of appointment dates for working visa takes place every Saturday at 12PM.

Please note that you must apply for a visa not later than two weeks before the start of the intended visit.

NOTE! When registering, provide full and authentic data contained in the submitted documents. The data entered in the application must be consistent with the data contained in the documents (also in terms of spelling).

People interested in obtaining a national visa in order to work should make appointments only through the e-konsulat system.

In order to book an appointment for submitting an application for a national work visa, you should:

• enter the website e-konsulat
• in the MENU tab select the option: "National Visa - Register form", then select "National visa – Work", fill in the visa application form containing your basic data and details of the document authorizing you to work in Poland. If the details entered are correct, you will receive an email with a link to complete the full visa application. You’ll have 48 hours to finalize your application. Fill in the visa application form, save it and print it. If the data is not properly verified or the full application is not completed within 48 hours, the registration will be canceled.
• If the number of the applicants is more than available places, the appointment dates will be allocated by electronic randomization. After the randomization you will get the information about the randomization results, as well as:

• The information about the appointment booking, if your visa application form registration has been confirmed.
• The information on passing to the next stage of randomization, in case the registration of your visa application has not been confirmed.   

The consular officers cannot interfere with the process of the randomizations of visa application form, concerning the assignment of the appointment dates.

All the information, confirmations, and the links to filled-in application forms are sent automatically to the e-mail address provided by you.

You must come to the consular office within the set date with the printed and signed visa application form, the original of the work permit and the complete set of necessary documents.

In order to book a visa application date for a purpose other than work, select "National visa - other" or other service appropriate to your case, select the date of the visit, fill in the visa application, save it and print it.

1. A visa application form filled via the e-konsulat system, printed and signed. Visa application form is free of charge (template).
    
2. A coloor photo of 3.5 x 4.5 cm. The photo must be: 
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3. 1. sharp, taken against white background and printed on a quality paper;
   2. not older than 6 months;
   3. taken en face, clearly showing the eyes and face from both sides from the top of the head to the top of the shoulders with the face covering 70-80% of the photo. The photo must be taken without any headwear.

3. Passport:

- that has been issued during the last 10 years;

- is valid for at least three months after the intended date of departure;

- has at least 2 blank pages to be used for visa purposes.​​​​

4. A copy of the passport page with personal data and a photo and copies of all pages of the passport with visas or stamps. 

5.  Medical travel insurance with an insured amount of no less than EUR 30,000 must be valid for the period of the foreigner’s intended stay within the Republic of Poland and must cover all expenses that may be incurred during the stay, including: the need for return travel for medical reasons, the need for urgent medical assistance, emergency hospital treatment, or death, for which the insurer covers the cost of healthcare services provided to the insured with direct payments to the entity providing such benefits and on the basis of a bill issued by said entity.

All persons applying for a D-type national visa must personally submit documentation confirming the possession of medical travel insurance as referred to in art. 25, sec. 1, point 2, letter a, or documentation confirming the possession of health insurance, as defined by the Act of August 27, 2004, on health care services financed by public funds

More information can be found at https://www.gov.pl/web/diplomacy/visas.​​​​
 

6. Evidence of possession of sufficient financial means of subsistence in the form decided by the consular office.
    
7. A proof of accommodation (for example, an official invitation or a hotel reservation).
    
8. Documents confirming the purpose of your stay in Poland.

Documents confirming the purpose of travel

1. With the aim to perform work activity for a period not exceeding 6 months within the subsequent 12 months (applies to the "Declaration of entrusting the performance of work" entered in the register of declarations /Oświadczenie/):

- original and copy of the "Declaration on entrusting work to a foreigner" registered at the Labor Office in Poland (Urząd Pracy) and entered in the register of declarations of entrusting work to a foreigner.

The declaration should be completed in the official form available at the Poviat Labor Office and contain the following information:

- date of issue, signature and stamp of the person responsible in the Poviat Labor Office;

- name of the inviting company, employer's signature;

- full personal details, series and passport number of the invited person; purpose and duration of the visit (dates, number of days and entries).

On the basis of the declaration, visas are granted only to the persons named therein. These documents do not entitle the applicant’s family members to apply for a visa.

2. With the aim to perform work for a period not exceeding 9 months in a calendar year (the so-called seasonal work):

- original and copy of the "Certificate for the entry of application in the register for seasonal work" registered at the Poviat Labor Office in Poland.

The certificate should be issued in an official form and contain the following data:

- authority issuing the certificate, reference number, date of issue, name and surname, official position, signature and stamp of the person responsible in the Poviat Labor Office;

- official seal/stamp;

- entity entrusting the performance of work to a foreigner and its contact details;

- information about the foreigner (name, surname, sex, date of birth, citizenship);

- information on seasonal work (place of performance, legal basis, working time, proposed gross remuneration, scope of basic duties);

- date of entry of the application in the register for seasonal work, timeframe of work.

On the basis of the certificate, visas are granted only to the persons named therein. The certificates do not entitle the applicant’s family members to apply for a visa.

3. With the aim to perform work activity on the basis of a "work permit" within the meaning of art. 2 item 1 point 43a of the Act of 20 April 2004 on employment promotion and labor market institutions:

- original and copy of work permit in the territory of the Republic of Poland issued by the competent Voivode (Wojewoda) taking into account the place of registration of the entity entrusting the performance of work.

The permit is issued by the competent Voivode and contains the following information:

- date of issue, clerical number;

- name and address of employer;

- employee's name, date and place of birth, employee's citizenship;

- job position, legal form of employment, remuneration;

- permit validity;

- official stamp, stamp and signature of the authorized officer/employee, acknowledgment of the receipt of the permit.

On the basis of a permit, visas are granted to the person named therein. The permit entitles only to the spouse and children of the person named in the permit to apply for a Schengen visa.

4. With the aim to complete full-time first-cycle studies, second-cycle studies or uniform master's studies or to engage in education doctoral school:

- certificate of the unit of admission to studies or continuation of studies (name of the university or the Institute of the Polish Academy of Sciences and the faculty, address of the abovementioned unit, name of the field of study, year of studies, name of the person signed under the certificate of admission of being a student, telephone contact details of the university unit that can confirm student status);

- proof of payment of fees in case of commencing or continuing paid studies;

- evidence of possession of sufficient financial means to cover the cost of living and return travel to the country of origin or residence or transit costs to the third country, which will grant an entry, as well as study expenses.

If the application does not include all the required documents to confirm the data contained in it and the circumstances justifying the visa application, the applicant has the right to supplement them within 14 days from the date of submission of the application.

Application for issuing the abovementioned visa can be processed up to 60 days.

5. With the aim to conduct scientific research or development work (scientists):

- agreement on the admission of a foreigner for the purpose of conducting scientific research or carrying out development work signed with a scientific unit (institution) based in the territory of the Republic of Poland in the form of employment contract, commission contract or other civil law contract (name of the inviting institution, address of the abovementioned unit, name and period of the research project, contact phone number of the person, who can confirm the admission and participation in the research project).

This kind of agreement specifies:

1. title or purpose of scientific research or development work or their subject;

2. the scientist's commitment to participate in scientific research or development work;

3. the commitment of the scientific unit to provide the scientist with the conditions to fulfill his duties;

4. start and end date or estimated duration of scientific research or development work;

5. scientist's salary and other working conditions;

6. information on planned scientific research or development work in the territory of other Member States of the European Union.

- evidence of possession of sufficient financial means to cover the cost of living and return travel to the country of origin or residence or transit costs to the third country, which will grant an entry or provide documents proving the possession of these funds.

- a written statement of the scientific unit in which it commits itself to reimburse the costs of issuing and implementing the decision on the obligation of the foreigner to return, covered from the state budget before the expiry of 6 months from the date of expiry of the agreement on the admission of the foreigner, if the prerequisite for issuing the decision on the obligation to return is his/her illegal stay on the territory of the Republic of Poland.

If the application does not include all the required documents to confirm the data contained in it and the circumstances justifying the visa application, the applicant has the right to supplement them within 14 days from the date of submission of the application.

Application for issuing the abovementioned visa can be processed up to 60 days.

6. With the aim to do an internship (trainees):

-  a document confirming the completion of higher education within 2 years immediately preceding the submission of the application or a document confirming the completion of higher education outside the European Union;

- document proving the provision of accommodation in the territory of the Republic of Poland;

- document confirming the existence of sufficient financial resources to cover the cost of living and return travel to the country of origin or resident, or the cost of transit to a third country which grants permission to enter, and the cost of internship.

- written declaration by the internship organizer in which it undertakes to bear the costs related to issuing and implementing the decision obliging the foreigner to return.

- agreement concluded in a written form with the internship organizer on the basis of which the internship will take place (name and address of the internship organizer, REGON (legal entity) or PESEL (natural person), contact phone number of the person, who can confirm the participation of the foreigner in the internship).

This agreement stipulates:

1. description of the internship program, containing information about its educational purpose or educational components, theoretical and practical training, position in which the internship will take place, the language in which the internship will take place, the level of language proficiency required for the internship, scope and type of tasks performed, knowledge, practical skills and professional experience, to be acquired as a result of the internship;

2. duration of the internship;

3. conditions for undergoing and supervising the internship, including its location and appointing a trainee's mentor;

4. internship hours;

5. rights and obligations of the parties concerned (covering the costs of internship, necessary medical examinations, accident insurance, holidays and conditions of contract termination);

6. the form of proving the acquired knowledge and practical skills and professional experience;

- in addition, the internship is to be adequate to the field and level of ongoing studies or completed studies;

- information that a foreigner has completed a Polish or other language course, in which the internship takes place or such a course at the level of language proficiency necessary to complete the internship;

If the application does not include all the required documents to confirm the data contained in it and the circumstances justifying the visa application, the applicant has the right to supplement them within 14 days from the date of submission of the application.

Application for issuing the abovementioned visas can be processed up to 60 days.

7. With the aim to participate in the European Voluntary Service program:

- document confirming the provision of accommodation in the territory of the Republic of Poland;

- evidence of possession of sufficient financial means to cover the cost of living and return travel to the country of origin or residence or transit costs to the third country, which will grant an entry;

- contract signed with the organizational unit for which the foreigner will perform services as a volunteer (name of the receiving unit, address of the receiving unit, REGON (legal person) or PESEL (natural person), name and period of the project, contact phone number for the person, who can confirm the participation in European project).

This agreement sets out:

1. description of the volunteering project;

2. duration of the volunteering project;

3. conditions implementation and supervision voluntary service;

4. working hours;

5. funds to cover the cost of living and accommodation of the foreigner and the minimum amount of pocket money received by a foreigner;

6. training for a foreigner, which is necessary to perform the duties.

If the application does not include all the required documents to confirm the data contained in it and the circumstances justifying the visa application, the applicant has the right to supplement them within 14 days from the date of submission of the application.
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Application for issuing the abovementioned visas can be processed up to 60 days.

8. With the aim to receive education or training in a form other than specified in art. 60 paragraph 1 point 9 and 10 of the Act of December 12^th, 2013 on Foreigners:

- a certificate from a Polish school confirming the admission or continuation of school education or participation in another form of education (e.g. language courses), or a student ID.

Applicants of a national visa in the case of studying in the institution other than primary school, gymnasium or high school should attach a course plan containing information on the frequency of classes (per week/month) and the total number of hours.

9. With the aim to perform functions in the management board of a legal entity entered in the Register of Entrepreneurs or a share-holding company in an organization or co-owners:

- excerpt copy from the National Court Register (KRS) confirming the registration of the entity;

- Polish bank account statement for the last 6 months.

Based on the record of the Register, visas are granted for a period of 180 days over a 12-month. Based on the record of the Register, persons may apply for visas over 180 days on the basis of a work permit. On the basis of the entry in the Register, the spouse and children of the person named in the Register can only apply for Schengen visas.   

10.In order to exercise the rights derived from the possession of the Pole's Card:

- original and copy of the Pole's Card.

If you submit a visa application based on the Pole's Card, you can only apply for a national visa.

The Pole’s Card holders and their underage children may submit documents to obtain a visa without the need of prior registration.

11.With the aim to arrive on the territory of the Republic of Poland as a member of the immediate family of a person residing in Poland on the basis of a permanent residence permit obtained through the Pole’s Card:

 - original and copy of the decision to grant a permanent residence permit;

- documents confirming kinship.

The applicant's spouse and children are deemed to be members of the immediate family.

12.  With the aim to arrive on the territory of the Republic of Poland as a member of the immediate family of a repatriate:

- original and a copy of the administrative decision granting the status of a member of the immediate family of the repatriate.

The spouses and children of the repatriate are considered as immediate family members. 

13. With the aim to ensure a temporary residence permit for the purpose of work activity under an intra-corporate transfer (in accordance with Directive 2014/66 / EU of the European Parliament and of the Council of 15 May 2014 on the conditions of entry and residence of third-country nationals under an intra-corporate transfer) (Official Journal of the EU L 157 of 27 May 2014):

- original and copy of the permit for transfer within the enterprise issued by the relevant Voivode taking into account the place of registration of the entity entrusting the performance of work;

On the basis of a permit, visas are granted to the person named therein.

14. With the aim to perform work activity by the graduates of upper secondary, full-time university studies or full-time doctoral studies at Polish universities, at the scientific institutions of the Polish Academy of Sciences or research institution:

- employment contract containing the following information:

- applicant's passport data;

- form of employment, period of employment, salary;

- a certificate or graduation diploma from a Polish school or university.

Applicants, who are not citizens of the Republic of Armenia should additionally provide:

- Armenian residence card, entitling them to return to the territory of the Republic of Armenia (persons applying for a national visa to work in the territory of the Republic of Poland are required to present a permanent residence card);

- documents confirming that the applicant possesses sufficient financial means to cover travel costs, e.g. bank statement for the last 3-6 months, signed traveler's checks, credit cards (bank confirmation of having funds on the card), work certificate with the position and the salary indication for the last 6 months, the invitation (original and copy) issued in accordance with the Act of 12 December 2013 on Foreigners (certified at the appropriate Voivodeship Office);

- original certificate from the workplace: for employees: certificate from the workplace on the official form of the company containing the organization's details, stating the position, seniority (work experience) and the monthly salary, income for half a year;

- for entrepreneurs: original and a copy of the company's registration in the local authorities.

In addition, for visa applications for minors, the following documents should be provided:

• notarized consent of the parents or legal guardians is required to submit a visa application (this document should be translated into Polish or English). If there is only one parent or guardian, this should be documented by submitting a birth certificate, court decision granting exclusive parental authority, or death certificate of the other parent.
• parents’ passports - original and copy
• birth certificate - original and copy

If the child’s name is entered in the passport of a parent or legal guardian - submit a separate visa application. The visa will be issued in the passport of the parent or legal guardian.

Remember!

• You must submit your visa application at the appropriate consular office of your permanent residence.
• Usually, the above mentioned documents are enough to make a decision, however, the consul may require additional documents.
• The consul may, but is not obliged to, invite the applicant for an interview.
• D-type visas allow to stay in other Schengen states for 90 days of any 180-day period. It means that you can legally stay in the Schengen area only if your stay was shorter than 90 days over the past 180 days.
• D-type visa is valid for a maximum of one year.
• Please note that receiving visa does not guarantee your entry to Poland - the final decision is always made by the Border Guard.

The visa fee is 80 EUR.

Payment is accepted at the cash desk of the Consular office while submitting the documents.

Accepted payment: EURO and in cash.

The visa fee is not subject to return irrespective of the consul’s final decision on the visa application.

Visa application fees are waived for the following categories of persons:

a) family members of the EU citizen (visas for entry to Poland):

- the spouse of the EU citizen;

- a direct descendant of the EU citizen or his/her spouse, who is under the age of 21 and is dependent on the EU citizen or his/her spouse;

- a direct ascendant of the EU citizen or his/her spouse, who is dependent on the EU citizen or his/her spouse;

b) family members of RP citizen:

• the spouse of the citizen of the Republic of Poland;
• a direct minor descendant of the RP citizen or his/her spouse, who is dependent on RP citizen or his/her spouse;
• a direct ascendant of the RP citizen or the spouse, who is dependent on RP citizen or his/her spouse;

c) holder of the Pole’s Card

The decision on issuing a visa is made within 15 working days from the payment date of application fee. If the documents need to be examined in more details, the consideration period may be extended up to 30 days.

Passports along with visa decisions are returned from Monday to Thursday 16:00 – 16:30 without a prior appointment.

Please kindly collect decisions regarding your visa applications not earlier than 15 calendar days after submitting the application (i.e. if your application has been submitted on July 1, you may come to collect it on July 16). If you visit the Consulate earlier, your decision may not be ready for collection yet.

If you do not agree with the consul's decision, you may ask to have your visa application reconsidered. You can apply for the reconsideration in the office that issued the decision within 14 days of its delivery during the office hours without a prior appointment.

The consular fee for submitting such application is 80 EUR

The decision to refuse a visa is handed out in a written standard form set out in Annex VI of the Community Code on Visas.

In the decision to refuse a visa the grounds for visa denial are indicated.

NOTE: The Consular Office does not provide information regarding decisions made. Above all, the Office does not comment on the issued decisions and does not provide information on the reasons for visa denial. The reasons are indicated in the visa decision form in accordance with the procedural standards deriving from the Community Code on Visas.

In view of personal data protection, the Consular Office can in no way (directly or indirectly) confirm or deny the circumstances of submitting a visa application by a given person or indicate what decision it has made (i.e. whether it has issued a visa or has refused).

Please do not direct telephone and e-mail inquiries in these matters (all these kind of queries will not be responded).

Right to apply for reconsideration of visa application by the same authority

From the moment of the receipt of the decision on visa refusal issued by the consul, the applicant has the right to reconsider the application by the same authority.

Only the applicant has the right to apply for reconsideration of his/her visa application.

NOTE: inviting persons, the applicant's family (except for parents or legal guardians submitting application for minors), employers or employees of schools and universities are not entitled to apply for a reconsideration of visa application. These persons are also not participants in the procedure for issuing a visa. With this in mind, inquiries sent directly by these entities will not be considered in the re-examination procedure.

The decision on submitting an application for reconsideration of the case is made by the applicant per se. The Consular Office does not take a position on the purposefulness of the reconsideration case (this is the right and decision of the applicant. Therefore, please do not direct questions in this regard).

Final negative decision

The decision issued by the consul after re-examination of the visa application is final. The issued decision cannot be appealed to the court.

Subsequent visa applications

The decision to refuse a visa does not constitute a formal obstacle for the subsequent visa application (please do not direct inquiries in this regard). The applicant has the right to submit another application for a visa at any time (not earlier than 3 months before the planned trip).

The applicant has a choice between submitting an application for reconsideration of the case or submitting another application for a visa (the Consular Office does not make decisions for the applicant or provide any advice on this matter).

The charging fees issues for educational services by public universities are regulated in the Act of 20 July 2018, Law on Higher Education and Science, and in the case of non-public universities, they result from the internal regulations of these universities.

Students conclude civil law contracts with universities, which contain special conditions related to the admission process, the course of studies, as well as provisions regarding the amount of the fees and the rules related to the fee refunds. Candidates for studies should carefully study these documents in detail, in particular the provisions on the rules for obtaining the refund of the paid tuition fees.

Refund issues are settled between students and universities. The Ministry of Foreign Affairs of the Republic of Poland, the Embassies of the Republic of Poland, as well as the Consulates of the Republic of Poland do not mediate in issues between the student and the university and do not have legal measures allowing a foreigner, who has been refused a student visa, to obtain a refund of the tuition fees.

If the university fails to comply with the provisions of the contract concluded with the student, in particular, it has not refunded the fee, claims regarding student fees may only be pursued through civil law.