Poland in Canada

ADVERTISEMENT NO. 1/2025 ON THE AUCTION
FOR THE SALE OF TANGIBLE COMPONENTS OF A MOVEABLE ASSET

1. Name and registered office of the Seller:

Consulate General of the Republic of Poland in Vancouver
1600-1177 West Hastings Street, V6E 2K3 Vancouver, BC, Canada

2. Place and date of sale:

      Bids will open at a meeting of the Tender Committee at the Seller's registered address
      on December 17^th , 2025 at 12:00 pm

3. Place and date when the moveable asset being sold can be viewed:

     The moveable asset being auctioned can be viewed at the Seller's registered office on

     December   02-16^th  this year, between 12:00 pm - 2:00 pm.

     Information regarding the subject of the sale and the sale procedure will be provided

     by Mr. Krzysztof Majewski, +12368589380, e-mail: krzysztof.majewski@msz.gov.pl

 

4. Subject of the tender, starting price and deposit:

      The following moveable asset of the Consulate are being sold:

Make/model	TOYOTA VENZA V6 AWD
Horsepower	268
Fuel type	Gasoline
Number of cylinders	6
Engine capacity in cm3	3456
Year of production	2015
VIN number	4T3BK3BB1FU109669
Date of purchase/registration	10.25.2025
Transmission	Automatic
Body colour	Black metalic
Odometer reading	119 776 km

     Inventory Number                                                                   741-0001 

Starting Price                 $11000 CAD

Deposit Amount            $1100 CAD

5.  Deposit Amount and payment deadline.

1. The requirement for participation in the tender is the payment of a deposit amounting to 10% of the starting price of the moveable asset being sold.
2. The deposit should be paid by 14:00 pm on December 16^th, 2025 in cash at the Consulate cash desk (only after making an appointment).
3. The deposits paid by bidders whose bids have not been selected or have been rejected shall be refunded by the Seller within 7 days of the date of selection or rejection of the bid, as applicable.
4. The deposit paid by the Purchaser shall be credited towards the price.
5. The deposit shall not be refunded if the Purchaser who won the tender refuses to conclude the contract of sale/purchase of the offered component.

 

6. The bid submitted in the tender should include:

1. The first name, surname and place of residence or company name and registered office of the bidder.
2. The specific asset for which the bid is submitted (name, item number in the advertisement, inventory number, if specified in the advertisement), the offered price (not lower than the starting price) and the terms of payment.
3. A statement by the bidder that they have familiarised themselves with the condition of the subject of the tender or that they are responsible for the consequences of waiving the inspection.
4. The original or a photocopy of the deposit payment receipt.
5. In the case of a legal entity participating in the tender, a current extract from the relevant               register, issued no earlier than 6 months before the deadline for submitting tenders, should be attached to the tender.

7. Deadline, place and procedure for submitting bids:

1. Bids, together with the required documents, should be submitted/sent in a sealed envelope.
2. The envelope should be addressed as follows:

Consulate General of the Republic of Poland in Vancouver
 1600-1177 West Hastings Street
 V6E 2K3 Vancouver, BC, Canada

3. The envelope should bear the following title:

‘Bid in the tender for the sale of moveable asset. Do not open until December 17^th, 2025,

12:00 pm Refers to Announcement No. 1/2025’.

4. Written bids should be sent to the above address or submitted on business days (Mon-Fri) between 11:00 am and 3:00 pm at the Seller's registered office no later than December 16^th, 2025, 12:00 pm.
5. The bid shall be binding for 14 days from the date of opening of the bids.
6. The organiser of the tender shall have the right to close the tender without selecting any of the bids, without giving reasons.

8. Rejection of a bid:

1. The tender committee shall reject a bid if:

        A. It was submitted after the deadline, in the wrong place or by a bidder who did not pay the                  deposit.
 B. It does not contain the data and documents referred to in point 6
(‘The bid submitted in the tender should contain’) or they are incomplete, illegible or raise doubts, and the submission of explanations could lead to it being considered a new bid.

2. The Tender Committee shall immediately notify the bidder of the rejection of the bid.

9. Other Information:

1. The tender is conducted in accordance with the Regulation of the Cabinet of Ministers of

21 October 2019 on the detailed method of managing tangible movable assets of the State Treasury (Journal of Laws 2025, item 228).

2. The item referred to in point 4 of this announcement is the property of the Consulate General of the Republic of Poland in Vancouver, is free from legal defects, is not encumbered with any rights in favour of third parties, and there are no proceedings pending in relation to these items, nor are they subject to any security interests.
3. The Tender Committee will select the bidder who offers the highest price for the selected moveable asset covered by the tender.
4. If at least two persons offer the same price for the same moveable asset, an additional auction will be held between those persons.

5. The sale agreement shall be concluded within 7 days of the selection of the most favourable bid.
6. The Purchaser shall be obliged to pay the purchase price within 7 days of the conclusion
   of the sale agreement.
7. The item sold shall be released immediately after the Purchaser has paid the purchase price, within the time frame specified by the Seller, in Vancouver, 1600-1177 West Hastings Street , on the basis of a receipt protocol.
8. All costs, fees and taxes shall be borne by the Purchaser.
9. The seller does not provide any warranty regarding the condition of the vehicle offered in the tender and shall not be liable for any hidden defects of the vehicle. Upon delivery of the tendered item, all benefits and burdens associated with the acquired vehicle pass to the buyer.

10. Information concerning the processing of personal data by the Ministry of Foreign Affairs:

1. This information constitutes the fulfillment of the obligation specified in Art. 13 (1) and (2) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC, hereinafter referred to as the "GDPR".
2. The administrator, as understood in Art. 4 point 7 of the GDPR, of personal data contained in the offers is: the Minister of Foreign Affairs, with registered office in Warsaw, Al. J. Ch. Szucha 23, tel. +48 22 523 00 00, while the entity performing the administrator's obligations is the Consul General of the Republic of Poland in Vancouver, 1600-1177 West Hastings Street, V6E 2K3 Vancouver, BC, Canada. The Minister of Foreign Affairs has appointed a data protection officer (DPO), who performs his duties in relation to data processed in the Ministry of Foreign Affairs and foreign posts. DPO contact information: registered office address: Al. J. Ch. Szucha 23, 00-580 Warsaw; email address: iod@msz.gov.pl
3. Personal data will be processed on the basis of Art. 6 (1) lit. c of the GDPR in connection with § 17 (1) of the Council of Ministers Regulation of 21 October 2019 on the detailed manner of managing tangible components of movable state property (Journal of Laws 2025, item 228) for the purpose of conducting an auction for the sale of movable property components of the Ministry of Foreign Affairs.
4. Providing data is necessary to participate in the auction.
5. Access to data is held exclusively by authorized employees of the Ministry of Foreign Affairs, in particular members of the tender commission.
6. Data is protected under the provisions of the GDPR and cannot be disclosed to third parties not authorized to access such data, and will not be transferred to a third country, nor to an international organization.
7. Personal data will be processed until the completion of the auction, and then archived and stored in accordance with the provisions of the Act of 14 July 1983 on the National Archival Resource and Archives (consolidated text: Journal of Laws 2020 item 164) and internal regulations of the Ministry of Foreign Affairs resulting from the provisions of the aforementioned Act.
8. The person to whom the data relates has rights regarding the control of data processing as specified in Art. 15-19 of the GDPR, in particular the right of access to the content of their data and to rectification thereof, the right to erasure of data, and the right to restriction of their processing, insofar as they are applicable.
9. Personal data will not be processed in an automated manner that would have an impact on decision-making that could produce legal effects or in a similar manner significantly affect it. Data will not be subjected to profiling.
10. The person to whom the data relates has the right to lodge a complaint with the supervisory authority at the following address: President of the Personal Data Protection Office Moniuszki 1A Street, 00-014 Warsaw.

Commission for the Sale

of Tangible Components of Moveable Property of the Consulate General of the Republic of Poland in Vancouver by Public Auction