Poland in Cyprus

You can apply for a child’s passport at any Polish consular post. Please remember that you apply for and collect the child's new passport at the same consular post.

The passport application for a child can be submitted in person by:

•    the child’s mother and father or legal guardian or attorney ad litem

or
•    one of the parents if they present: 

- a written consent of the other parent to issue a passport to the child with the signature authenticated by a notary;

- a final and non-appealable court ruling terminating, restricting or suspending parental rights under which the other parent (guardian) has no right to make decisions about issuing a passport to the child, or

- a final and non-appealable family court ruling in which the court consents to the issue of a passport for a child without the other parent's consent.

Furthermore, the consent is not required if: 

- the full copy of a Polish birth certificate states that the father of the child is unknown (there was no recognition of fatherhood or judicial establishment of paternity);  

- the other parent is deceased.

If the other parent’s death was registered in Poland, you do not need to submit a copy of the death certificate (a consular officer will confirm the details contained in the certificate in a Polish register of births, marriages and deaths). 

If the other parent’s death was not registered in Poland, you must submit a copy of the foreign death certificate.

PLEASE NOTE: The other parent who cannot be present when submitting the application can give their consent to issue a passport for a child by:

- sending a letter with their consent to the consular post, signed with a qualified electronic signature, trusted signature, or personal signature;

-using the e-service:  Consent to the issue of a passport for a child;

- registering their consent electronically with any passport authority in or outside Poland (consul).

A child under 5 does not need to be present when you submit the application.

You can book your appointment to apply for a passport via the e-konsulat.

• During your appointment at the consular post, you will make an electronic application for a child’s passport to be issued by a Polish consul. A consular employee will fill in the electronic form, while the parents confirm the child’s details and consent to issue the passport by signing on the designated device (Signature Pad).

   

  •    The child’s biometric colour photo—read what the photo should look like.

PLEASE NOTE: You must attach a photo to the application. If you do not attach the photo or if it does not meet the requirements, the consul will not accept your application.

•    A valid passport or ID card (if issued) confirming the child’s identity and Polish nationality.

•    The parents’ valid passports or ID cards.

If the child does not have the PESEL number, before applying for a passport you must transcribe (register) their foreign birth certificate.The child cannot receive a passport without the PESEL number.

NOTE: In case of reasonable doubts as to the identity or the nationality of the child or other details necessary to file the passport application, the consul may request that you submit additional documents.  

• The issuance fee is:

1. for the passport for minors up to 12 years old 45,00 EUR 

2. for the passport for the minors over 12 years old: 70,00 EUR

• The fees must be paid at the consular post when submitting the application. Accepted forms of payment: cash.​​​​​​

   

When you apply for a passport, a consular employee will give you an estimated collection date. You will also receive a written confirmation of application receipt. On the receipt you will find the child's passport application number, which is useful if you want to track the application online.

If you need an ID document for the child urgently, for example because of a coming trip, you should also apply for a temporary passport that will cover the waiting time for the delivery of the biometric passport. You will get it sooner than the biometric one.

Remember! If you are planning to take the child abroad with the temporary passport, check current rules of entry and stay of foreigners in the country of destination. Make sure that the child can cross the border with the temporary passport and check the required validity period (at entry and departure).

Either of the parents (guardians) can collect the child’s passport in person at the same consular post where the application was submitted.

Information on when to collect the passport:

Passport collection at the Embassy of Poland in Nicosia is possible on Wednesdays and Fridays at 14:00-15:00 and does not require booking an appointment. If this collection day is not suitable for you, please send an email to nicosia.consul@msz.gov.pl in order to book a different collection day.

When collecting the new document, bring the child’s previous valid passport or temporary passport to the consulate. The child’s previous passport will be annulled and physically cancelled, except for pages with valid visas, and then returned.

PLEASE NOTE: The consul may agree that you do not have to collect the passport personally. Discuss this as you submit the application. You will have to cover the delivery costs.

The consul will send the passport to the indicated address by mail or courier, ensuring the security of the document. The consul will annul the current valid passport of the child before the new document is sent. 

PLEASE NOTE: If you receive a passport by mail or courier, you must confirm the receipt of the passport and activate it via a dedicated electronic service. 

To confirm the receipt of the passport and activate it, you will need:

• Internet access,
• the child’s passport series and number,
• the 16-digit passport application number (you will find it in the proof of receipt of your passport application).

PLEASE NOTE: The consul does not send passports to persons staying outside the consular district in which the application was filed. It is also not possible to send a passport issued by a domestic passport authority (province governor) to a person staying outside Poland.

Do I have to apply for a replacement passport if my personal data have changed?

Yes, you must apply for a new passport if your personal data have changed or need to be corrected, including changes to your surname(s), name(s), date and place of birth, sex, or PESEL number. If this applies to you, you should apply for a new passport without delay.

PLEASE NOTE: Your current passport will automatically become invalid 120 days after the date on which your personal data were amended in the PESEL register.

Remember! The registration of foreign civil status events in Poland is mandatory if you apply for a Polish identity document or the PESEL number to be issued for you or for a child.

If you live abroad permanently, it is in the best interest of you and your loved ones to ensure that the personal data in your Polish and foreign documents are consistent.

My passport has run out of space for visas and border crossing stamps, but it expires in a few years' time. Does it need to be replaced?

There is no such obligation. If your passport has run out of space for visas and border crossing stamps and you plan to travel abroad, you should apply for a new passport.

It may also be wise to consider applying for a new passport even if you do not have immediate travel plans, as this can help prevent difficulties in the event of a sudden trip.

Can the consul refuse to issue a passport?

The consul may refuse to issue a passport when:

• based on the submitted documents and available registers, the consul could not confirm the authenticity of personal data to be included in the applicant's passport, provided in the passport application;

• based on the submitted documents and available registers, the consul could not confirm your nationality;

•  you have not paid the required passport or temporary passport fee;

Furthermore, the consul may refuse to issue a passport at the request of the following competent national authorities:

•  a court conducting criminal proceedings or proceedings relating to a fiscal offence, criminal proceedings concerning a minor, or civil proceedings against you;

• an authority conducting preliminary investigation or enforcement proceedings in a criminal case, including those relating to fiscal offences against you.

What can I do if the consul refuses to issue a passport?

The consul refuses to issue a passport by way of a decision. You can appeal against the decision to the Minister of the Interior through the consul. You have 14 days to lodge an appeal from the date of the delivery of the decision.

However, you cannot appeal against a refusal to issue a passport at the request of competent national authorities (a court, public prosecution service) to the Ministry of the Interior and Administration. You can appeal to the Regional Administrative Court.