Poland in Sweden

You can book your appointment to apply at the consular office  Consular Section of the Polish Embassy in Stockholm Prästgårdsgatan 5, 172 32 Sundbyberg

Opening hours: Mon, Wed, Thu, Fri from 9.00 to 13.30 and Tue from 12.00 to 17.00

Visa application form must be submitted in person. Diplomatic mission does not accept application forms sent via fax, regular mail or e-mail.

You can book your appointment to apply for a visa via the e-konsulat system.

1.    A visa application form filled via the e-konsulat system, printed and signed.
2.    A valid Swedish residence permit or valid Swedish visa 
3.    A 3.5 x 4.5 cm colour photo. The photo must be:
a.    sharp, taken against white background and printed on a quality paper,
b.    newer than 6 months,
c.    taken a face, clearly showing the eyes and face from both sides from the top of the head to the top of the shoulders with the face covering 70-80% of the photo. The photo must be taken without any headwear.
4.    Passport issued within last ten years, valid for at least three months from the expected return date, with at least two blank pages for visas. If you have another valid passport, you should attach it to the visa application form.
5.    A copy of the passport page with personal data and a photo. 
6.    Healthcare insurance valid across all countries of the Schengen area for the amount not lower than EUR 30,000. If you apply for a multiple-entry visa, it should cover the date of the first entry.
7.    Copy of an ID document to confirm residence within the consular district of your application.
8.    Proof that you have enough means of subsistence in the form decided by the mission, ex.: 
a.    A valid bank account statement issued by your bank from the last 3 months,
b.    A valid income certificate from your employer for the last three months,
9.    A proof of accommodation (for example, an official invitation or a hotel booking or reservation).
10.    A document to confirm the purpose and the conditions of your planned stay in Poland, ex.:   
a. due to work – a work permit and a letter from the employer/ work contract
b. due to study – a confirmation/letter of acceptance from the university, confirmation of the payment
    

Additionally, when applying for a visa for a minor you should present:
•    Written consent of the child’s parent(s) to apply for a visa, confirmed by a notary. If there is only one guardian, it should be proved by a birth certificate, a court decision on exclusive parental custody or a death certificate of the other parent.
•    Originals and copies of parents' passports.
•    Original and a copy of a birth certificate.
If a child is entered in their parent's or a legal guardian’s passport, please submit a separate visa application. The visa will be pasted into the parent's or the legal guardian's passport.

The visa application fee is non-returnable, whatever the consul's decision. 

What is the waiting time?

The consul will make the decision on the visa within 15 calendar days. Exceptionally, the time to make the decision can be extended up to 30 or 60 days.  The period to make a decision on the application may be extended due to the need for visa consultations.

The current list of categories of travelers and third countries whose nationals are subject to visa consultations is available on the website of the European Commission (link).

https://ec.europa.eu/home-affairs/system/files/2022-04/Annex%2016%20-%20prior%20consultation_en.pdf  

The documents shall be collected in person, after receiving the message of finishing the procedure, within opening hours:

 Mon, Wed, Thu, Fri 9.00-13.30 and Tue 12.00-17.00

The documents may also be collected by recommended post if you had applied for it

If you do not agree with the consul's decision, you may ask to have your visa application re-considered. You must apply for the reconsideration in the office that issued the decision within 14 days of its delivery. 
The application fee in this case is 848 SEK – paid by cash at the day of the visit

To apply for the reconsideration it is necessary to submit a new application form, book an appointment and demonstrate documents at the visit in our office:

Consular Section of the Polish Embassy in Stockholm
Prästgårdsgatan 5, 172 32 Sundbyberg, 

Opening hours: Mon, Wed, Thu, Fri from 9.00 to 13.30 and Tue from 12.00 to 17.00

Revocation or annulment of Schengen visa

If you have received a decision to revoke or annul your Schengen visa that you do not agree with, you have the right to ask for a reconsideration. However, if you have applied yourself for your Schengen visa to be revoked and the consul has agreed, you are not entitled to appeal.

You should apply for reconsideration within 14 days of receiving the decision to annul or revoke your Schengen visa at the consular post that issued the decision.

[information by the consular post on dates and times of admitting requests for reconsideration]

If you apply for reconsideration after your Schengen visa was revoked or annulled, you do not have to pay the consular fee.

Complaint about refusal to issue Schengen visa, decision to revoke or annul Schengen visa and the consul's activities in this respect.

If the consul who examines your reconsideration request, issues a new decision to refuse, annul or revoke your visa, which you do not agree with, you have the right to submit a complaint to the Provincial Administrative Court in Warsaw. The complaint should be forwarded through the consul who made the decision, within 30 days of receiving the decision taken as a result of the re-examination .

You do not pay a consular fee for submitting a complaint to the consul, but you have to pay fees for proceedings before administrative courts. Therefore, you have to note that the court will ask you to pay the court fee. More information on the amount of court fees when appealing with the administrative court, possibility to apply for an exemption from the costs and the language of the procedure, is available at:

http://bip.warszawa.wsa.gov.pl/133/wpis-sadowy-zasady-dokonywania-wpisu.html

In any questions please contact us directly by e-mail: sztokholm.amb.wk@msz.gov.pl

The European Commission would like to hear your views.

Through public consultations you can express your views on aspects of EU laws and policies before the Commission finalises its proposals.

The aim of the consultation is to obtain the views of citizens and stakeholders on the envisaged initiative, in particular on the usefulness of an online application process and EU/national application portal, as well as the replacement of a visa sticker with a digital visa.

Participate in the European Commission’s consultation on the digitalisation of the visa process.