The hosts were represented by State Secretary to the Federal Minister of the Interior Christoph de Vries and Federal Government Commissioner for Matters Related to Ethnic German Resettlers and National Minorities, Dr. Bernd Fabritius. The Polish side was represented by Secretary of State at the Ministry of Foreign Affairs Władysław Teofil Bartoszewski and Secretary of State at the Ministry of the Interior and Administration Tomasz Szymański. The meeting was also attended by German Ambassador to Poland Miguel Berger and Jan Tombiński, chargé d'affaires a.i. of the Polish Embassy in Berlin.
The meeting’s main goal was to prepare the next session of the Polish–German Round Table, which will be held in Warsaw on 20 January 2027. In a friendly and constructive atmosphere, the attendees summarised the proposals gathered during consultations with the Polish diaspora in Germany and the representatives of the German minority in Poland. 
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Established in 2010, the Polish–German Round Table is a bilateral dialogue forum, the purpose of which is to discuss and implement the provisions of the Polish–German Treaty on Good Neighbourly Relations and Friendly Cooperation of 1991. It aims to support German citizens of Polish descent and Poles in Germany as well as the German minority in Poland in preserving and fostering their cultural, linguistic, and educational identity.