Ba Lan tại Việt Nam

You can apply at the Consular office of the Embassy of Poland in Hanoi (address: 5 Chua Mot Cot, Ba Dinh, Hanoi - entrance from Ba Huyen Thanh Quan Street), from Monday to Friday during 08:00-12:00.

You need first to register your appointment on e-konsulat.

Visa application form must be submitted in person. Diplomatic mission does not accept application forms sent via fax, regular mail or e-mail.

You can book your appointment to apply for a visa via the e-konsulat system.

1.    A visa application form filled via the e-konsulat system, printed and signed.

2.    A 3.5 x 4.5 cm colour photo. The photo must be:
        (a)    sharp, taken against white background and printed on a quality paper,
        (b)    newer than 6 months,
        (c)    taken en face, clearly showing the eyes and face from both sides from the top of the head to the top of the shoulders with the face covering 70-80% of the photo. The photo must be taken without any headwear.

3.    Passport issued within last ten years, valid for at least three months from the expected return date, with at least two blank pages for visas. If you have another valid passport, you should attach it to the visa application form.

4.    A copy of the passport page with personal data and a photo. 

5.     Healthcare insurance valid across the Schengen member states for the amount not lower than EUR 30,000 covering the whole period of validity of the visa. We accept insurance from Vietnamese companies: Bao Minh and Bao Viet as well as certain international companies listed here.

6.    A copy of the family book (Hộ khẩu Gia đình *) certified as a true copy by the Consular Department of the Ministry of Foreign Affairs of the SRV, the People's Committee competent for the place of permanent residence, or the notary public. A certified copy of the document should be made not earlier than three months before the date of its submission to the office. The family book must have a certified translation into Polish or English.

7.    Confirmation of financial resources:

       (a) original bank (business or private) account statements showing the turnover of the last three months;

       (b) if the applicant is employed:

• last three salary slips
• employment contract or current employer's statement;
• permission to leave;

       (c) if the applicant is the owner of an enterprise or a natural person conducting business activity:

• company registration certificate *;
• certificate of settlement of tax obligations;

       (d) if the applicant is a pensioner:

•  retirement pension certificate;

       (e) other measures:

• money orders
• credit cards;
• regular property income;

       (f) if the applicant receives help to cover the costs of stay from another person or accommodation with a private person:

• confirmation of payment of costs related to the applicant's stay by another person or lodging with a private person on the national form;
• original invitation / guarantee letter;
• copy of the sponsor / host's passport or identity card;
• copy of the residence permit if the sponsor / host is a foreigner;
• statements from the sponsor / host's bank account showing the turnover from the last three months, unless his fact of having financial means is confirmed otherwise.

8.    A proof of accommodation (for example, an official invitation or a hotel booking or reservation).

9.    Documents regarding means of transport, i.e. booking of a return ticket or a return ticket. When entering the Schengen area, the applicant must show a document confirming the return journey.

10. Documents confirming the purpose and conditions of the planned stay on the territory of the Republic of Poland in the case of:

       (a) Business travel:

•  an invitation from an enterprise or authority to participate in meetings, conferences or events related to trade, industry or work
• other documents confirming the existence of commercial or professional relations;
•  entry tickets to fairs and congresses, if applicable;
•  documents confirming the commercial activity of the enterprise (license for import / export of goods, document confirming previous activity, confirmation of the enterprise's registration * etc.);
•  employment certificate with stamp signed by a member of the senior management staff describing the applicant's position in the company.

       (b) Travel undertaken for scientific or training purposes:

• confirmation of registration in an educational institution for vocational or theoretical courses conducted as part of primary and specialization education;
• student IDs or certificates of planned courses.

       (c) Travel undertaken for tourist or private purposes:

•   for tourist purposes:

                    confirmation of the booking of an organized trip issued by a travel agency or other appropriate document containing information on travel plans;

                  documents confirming the strong ties with the visa applicant, e.g. an employment contract of indefinite duration with an employer in Vietnam, a property deed in Vietnam, etc .;

• if the applicant visits relatives:

                a document confirming the existence of family ties * or consent to the stay and residence of a person who is not a relative, notarized;

                if the applicant is married - marriage certificate *;

                original invitation issued by the Voivodship Office with a copy;

               documents confirming the strong ties with the visa applicant, e.g. an employment contract of indefinite duration with an employer in Vietnam, a property deed in Vietnam, etc .;

       (d) Travel to participate in political, scientific, cultural, sporting or religious events or for other reasons:

•  invitation, entry tickets, enrollment certificates or programs containing (if possible) the name of the host organization and information on the length of stay or other appropriate document indicating the purpose of the journey.

       (e) Travel by members of official delegations who, following an official invitation, shall participate in meetings, consultations, negotiations or exchange programs, as well as in events organized in the territory of a Member State by intergovernmental organizations:

• copy of the official invitation;
• a verbal note issued by the authority confirming that the applicant is a member of the official delegation traveling to the Member State to participate in the events listed above.

       (f) Travel undertaken for health purposes:

• a certificate issued by a medical doctor (appointed by the consulate) or a medical establishment confirming the need to provide specialist medical care in the country of destination;
• an official document issued by the receiving healthcare institution confirming the possibility of providing specialist medical care and readiness to properly admit the patient;
• confirmation of prepayment for medical care;
• all correspondence between the referring physician and the receiving hospital, if available.

Additionally, when applying for a visa for a minor you should present:

• Written notarized consent of the parent / parents to submit the visa application. If there is only one guardian, this should be documented by submitting a birth certificate, court order granting exclusive parental custody or death certificate of the other parent *;
• Parents' passports - original and copy *;
• Birth certificate - original and copy *.

If a child is entered in their parent's or a legal guardian’s passport, please submit a separate visa application. The visa will be pasted into the parent's or the legal guardian's passport.

At the bottom of the page you will find the check-list to help you prepare for submitting your visa application at the Embassy.

Remember:

Official documents marked with an asterisk * must be current (issued up to three months in advance) and certified by the competent local authority; they must also be translated (and certified translation) into the official language of the embassy or consulate in which the application is being made, or into another language accepted by the embassy or consulate.
You must apply for a visa at the diplomatic mission whose consular district covers your place of permanent residence.
As a rule, the above-mentioned documents are sufficient to issue a decision, but the consul may charge for

Please note:

• You must apply for a visa in a consular office or the embassy’s consular department in the consular district of your place of residence.
• Usually, the above documents are enough to receive a visa, however, the consul may require additional documents.
• Apply for a visa not earlier than three months before your planned journey.
• The consul may, but does not have to, invite the applicant for an interview.
• You may be banned from entering any of the Schengen States if you present forged documents or provide false information.
• Receiving the visa does not guarantee that you will enter the Schengen area - the final decision is always made by the authorities of the country where you intend to cross the Schengen area border.

The fee shall be charged in accordance with the Consular Fees Table – point 3.01.

It is accepted in cash, in local currency - Vietnamese dong (VND).

The fee for accepting and processing an application for a Schengen visa for children aged 6-12 is 1 110 000 VND.

The visa application fee is non-returnable, whatever the consul's decision. 

The consul will make the decision on the visa within 15 calendar days. Exceptionally, the time to make the decision can be extended up to 30 days.  

Processed visa applications can be picked up on Mondays between 15:00 to 16:00, and on Wednesdays between 13:00 and 15:00.
You can find the information on whether your application is ready for collection here. 

If you do not agree with the consul's decision, you have the right to apply for a re-appeal of the visa application. You must submit it at the Consular office within 14 days from the day you have received the decision. 

The fee shall be charged in accordance with the Consular Fees Table – point 3.02.

Applications for re-examination of visa applications are accepted from Monday to Friday between 8:45 and 9:30.

Revocation or annulment of Schengen visa

If you have received a decision to revoke or annul your Schengen visa that you do not agree with, you have the right to ask for a reconsideration. However, if you have applied yourself for your Schengen visa to be revoked and the consul has agreed, you are not entitled to appeal.

You should apply for reconsideration within 14 days of receiving the decision to annul or revoke your Schengen visa at the consular post that issued the decision.

Requests for reconsideration are admitted on Tuesdays between 15:00 -16:00.

If you apply for reconsideration after your Schengen visa was revoked or annulled, you do not have to pay the consular fee.

Complaint about refusal to issue Schengen visa, decision to revoke or annul Schengen visa and the consul's activities in this respect.

If the consul who examines your reconsideration request, issues a new decision to refuse, annul or revoke your visa, which you do not agree with, you have the right to submit a complaint to the Provincial Administrative Court in Warsaw. The complaint should be forwarded through the consul who made the decision, within 30 days of receiving the decision taken as a result of the re-examination .

You do not pay a consular fee for submitting a complaint to the consul, but you have to pay fees for proceedings before administrative courts. Therefore, you have to note that the court will ask you to pay the court fee. More information on the amount of court fees when appealing with the administrative court, possibility to apply for an exemption from the costs and the language of the procedure, is available at:

http://bip.warszawa.wsa.gov.pl/133/wpis-sadowy-zasady-dokonywania-wpisu.html