Poland in Denmark

Submission of visa applications by foreigners residing in Schengen Area countries

An application for a national visa “D”, including a national visa for the purpose of work, as well as an application for a visa “C”, may be accepted by a Polish consular office located in the territory of a Schengen Area country only if the following two conditions are met jointly:

• the foreigner is legally staying in the territory of the Schengen Member State where the consular office is located;
• the residence title authorising the foreigner to stay legally in that country does not entitle them to enter the territory of the Republic of Poland.

If the above conditions are not met, the visa application cannot be accepted by the Embassy of the Republic of Poland in Copenhagen.

This means that persons holding a valid residence permit or long-stay visa issued by Denmark or another Schengen Area country, which entitles them to enter Poland, cannot submit an application for a Polish national visa or Schengen visa at the Embassy of the Republic of Poland in Copenhagen.

1. You have to submit your application no more than three months and no less than 15 days before the start of the intended visit. Holders of a multiple-entry visa may lodge the application before the expiry of the visa valid for a period of at least six months.

2. When lodging the application, you have to:

a) present a visa application form

b) present a valid travel document that extends at least three months after the intended date of departure from the territory of the Member State or, in the case of several visits, after the last intended date of deparure from the territory of the Member States; contain at least two blank pages;

has been issued within the previous 10 years.

c) present a photograph 3.5 x 4.5 cm. The photo should be: sharp, on a white background, printed on high quality paper, not older than 6 months, taken straight ahead, clearly showing the eyes and face on both sides from the top of the head to the top of the shoulders so that the face is 70-80 % pictures. Headwear has to be taken off for the photo.

3. Submit biometric data (see below).

4. Pay visa fee.

- apply for a visa in the consular district of your permanent residence.

- if the application is admissible, the consul will stamp your travel document. The stamp has no legal implications.

- applications will be decided on within 15 calendar days of the date of the lodging of an application which is admissible. That period may be extended up to a maximum of 30 calendar days in individual cases. Exceptionally, when additional documentation is needed in specific cases, the period may be extended up to a maximum of 60 calendar days.

- the long-stay visa (Type D) is valid for a maximum of 365 days. 

- type D visas allow you to stay in other countries of the Schengen area for 90 days in any 180-day period. This means that you can stay legally in the Schengen area only if your stay in the countries of the Schengen area has not exceeded 90 days in the last 180 days.

- type D visas allow you to stay in other countries of the Schengen area for 90 days in any 180-day period. This means that you can stay legally in the Schengen area only if your stay in the countries of the Schengen area has not exceeded 90 days in the last 180 days.

- remember that the visa does not guarantee entry into the territory of Poland - the final decision is always made by the Border Guard. During border control, in addition to a visa, a confirmation of financial resources may be required. It is recommended that during the trip the applicant carries the documents that were submitted when applying for a visa (e.g. invitation, hotel reservation, other additional documents).

- a decision on refusal and the reasons on which it is based will be notified to the applicant by means of the standard form. You will be required to sign and enter the date of receipt of the negative decision.

- if you have been refused a Schengen or Type D visa and you disagree with the decision, you have the right to appeal against such a decision. A written request for reconsideration of the case should be submitted to the Consular Section of the Embassy of the Republic of Poland in Copenhagen during the office's working hours, within 14 days from the date of receipt of the decision.

- visa fee for reconsideration of the refusal decision is 595 DKK. The application is considered by the consul within 7 days.

- the third countries whose nationals or specific categories of whose nationals are subject to prior consultation or information is here.

- in accordance with Art. 65(1)(4) of the Act of 12 December 2013 on foreigners, a foreigner will be refused a national visa if he/she does not have the health or medical insurance referred to in Article 25(1)(2)(a), or the medical insurance referred to in Article 25(2) of the Act.

- complaints about the behavior of the consulate staff or the visa application process are received by the head of the Consular Section during the opening hours of the office.

Who is eligible:

IMPORTANT NOTICE: This procedure applies only to family members of EU nationals who do not have Polish citizenship or do not have a permanent residence in Poland.

EU nationals include:

• nationals of EU member states,
• nationals of Iceland, Liechtenstein, Norway and Switzerland.

A family member of an EU national is:

• a spouse,
• a partner with whom an EU national formed a partnership under the law of a given EU state, provided that this country’s law recognizes a formal partnership as equal to a marriage,
• a child under 21 who is dependent on an EU national, his/her spouse or partner.

Under the procedure you are eligible to submit your visa application:

• free of charge,
• without prior appointment.

Required documents:

• A printed and signed visa application (filled in online)
• A recent photo in colour 35 x 45 mm size,
• A valid passport,
• A document confirming marriage or partnership with an EU national,
• A document confirming that you accompany an EU national in his/her journey or join him/her in their place of residence.

Visa refusal:

A consul refuses a visa in the form of a decision. You can appeal against the refusal to the Minister of Foreign Affairs.

When you apply for a visa, you have to provide your biometric data: a photo in the case of a national visa and a photo and fingerprints in the case of a Schengen visa.

If you have already applied for a Schengen visa in the recent 59 months and if you have given your fingerprints, you do not have to give them again – the system will automatically transfer your data.

The following applicants do not have to give their fingerprints:

• children under 12;
• persons who are physically unable to give their fingerprints (because they do not have fingers or they suffer from a temporary finger trauma); 
• heads of states or governments, members of national governments and their accompanying spouses and members of official delegations if they are invited for official purposes;
• monarchs and high-ranking members of royal families, if they are invited for official purposes.

Information of the Minister of Foreign Affairs about the insurers and the insurances that they offer, which meet the necessary conditions referred to in Article 25 (1) (2) (a) and Article 25 (1b) of the Act of 12 December 2013 on Foreigners is available on the website of the Ministry of Foreign Affairs [należy podlinkować angielską stronę MSZ: https://www.gov.pl/web/diplomacy/visas].

The authority responsible for the processing of personal data that are in the Visa Information System (VIS) is the Central Technical Authority of the National Information System at the National Police Headquarters, address: ul. Puławska 148/150, 02-624 Warszawa.

Complaints concerning personal data protection are handled by the Inspector General for Personal Data Protection, address: ul. Stawki 2, 00-193 Warszawa.