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Receive a copy of your civil status certificate (birth, marriage, death)

Przekierowanie do karty usługi w języku polskim Przekierowanie do karty usługi w języku angielskim

 

Find out how to obtain a copy of a civil status certificate: birth, marriage, death.

When the head of the civil registry office (USC) registers a birth, a marriage or a death, you will receive an abridged copy of the certificate free of charge. Stamp duty usually has to be paid for each subsequent copy of the certificate. You can get a copy in paper form or electronically.

See how we process your data in this service.

SEND THE APPLICATION

Informacje:

If you want to submit the application online - you need a trusted profile or an electronic identity card with a reader and a validated trusted profile. They allow to confirm your identity.

Find out how to set up a trusted profile.

  • Any subject of the certificate and:

    • a spouse,
    • descendants, ascendants, siblings,
    • a legal representative (for example, a parent) or a guardian,
    • a person who demonstrates a legal interest in obtaining a copy (i.e. a legitimate interest that arises under the law and provides the relevant documents - for example, a court order),
    • a court,
    • public prosecutor,
    • a social organisation if it justifies its statutory objectives and there is a public interest confirming it, 
    • a public administration institution (for example, a municipality office), if it is necessary for the performance of its statutory tasks.

    Descendants are the descendants of a person: children, grandchildren, great-grandchildren.Ascendants are the family members from whom a person is descended: parents, grandparents, great-grandparents.You can apply for a copy of your civil status certificate in person or by a proxy.

  • Documents 

    • if you want to get a copy concerning a person from your further family (who is not your spouse, ascendant, descendant or sibling) or a person outside your family, a document that proves your legal interest.
    • You do NOT need to attach any document to your application that proves your legal interest if the act concerns:
      • you,
      • your spouse or siblings,
      • your ascendants or descendants.
    • if you are a proxy - a power of attorney and proof of payment for the power of attorney. See the section: How much will you pay for details.
    • if you pay by bank transfer - confirmation of the transfer. See the section: How much will you pay for details.

    Data you may need

    Below you will find a list of the data you may need.

    For a copy of your own record:

    • birth: date and place of birth, series and number of the identity card,
    • marriage: 
      • date and place of birth, series and number of identity document,
      • date and place of marriage,
      • your spouse's first name and surname (you may also provide other details, such as the PESEL number).

    For a copy of another person's record:

    • birth - data of the person: first name and surname, place and date of birth (you can also provide other details, such as the PESEL number),
    • marriage: 
      • data of the person: first name and surname, place and date of birth (you can also provide other details, such as the PESEL number),
      • date and place of marriage, your spouse's first name and surname (you may also provide other details, such as your spouse’s PESEL number).
    • death: 
      • data of the person: first name and surname, place and date of birth (you can also provide other details, such as the PESEL number),
      • date and place of death.

    Additional data

    Remember! The additional data will help the clerk to prepare the copy faster.

    In the application you can also provide:

    • the office that drew up the original certificate - i.e., registered the birth, marriage or death,
    • the designation (number) of the original certificate.

    In some cases, the system will direct you to automatic issuance of a copy of the certificate and will not ask you for this data.

    1. Click Send the application. 
    2. Log in with your trusted profile or the electronic identity card. Once logged in, you will proceed to the application.
    3. Choose how you would like to receive a copy of the certificate.You can do it:
    • in person - at any USC to which you have sent your application,
    • by post - to the address you provide in your application (you will not pay a postage fee),
    • to your Gov inbox (ePUAP).
      Note: Remember that you will not receive a multilingual abridged copy to your mailbox.
    1. Fill in the application form. Enter the data and add attachments. See the section: What to prepare for details.
    2. Select the purpose for issuing the copy (in some situations a justification will be required).
    3. If a fee for a copy is required - select the payment method. See the section: How much will you pay for details.
    4. Check the application. Sign it electronically in the manner selected:
    • with a trusted signature,
    • with a qualified electronic signature (if you choose to pay online, this option is not available).
    1. If the application is completed correctly and sent to the office - you will receive the official certificate of submission (UPP) to your Gov inbox (ePUAP).
    2. Receive a copy of the certificate using the method you have chosen in advance. See the section: How long is the waiting time for details.

    Note! A copy of a civil status certificate sent to the Gov box (ePUAP) is an XML or PDF electronic document.  Do not print it - transmit it in this form only. The printout has no legal force and the recipient may not recognise it.

    • PLN 22 - for an abridged copy of a civil status certificate (also for a multilingual copy in paper form), 
    • PLN 33 - for a full copy of a civil status certificate.

    If you deal with the case through an attorney - you will pay an additional PLN 17 for the power of attorney.

    If you send your application online, you have a choice of two payment methods:

    1. Online payment. Before you proceed with the application, check:

    Please note that the fee for a copy of the certificate will be increased by the cost incurred by the payment operator (59 grosz).

    1. Bank or postal transfer. Before you proceed with the application, prepare the confirmation of the electronic transfer:
      1. Obtain the account number of the office to which you are applying. If you do not find it on the website of the office - contact the office.
      2. Pay for the issue of a copy by bank or postal transfer.
      3. Prepare the confirmation of the electronic transfer. This can be a confirmation downloaded from the bank's website or a photo of a paper confirmation.
      4. Attach the prepared transfer confirmation to the application.

    You can get a copy of the certificate free of charge. You will not pay for a copy if you need it, for example for the following purposes:

    • obtaining an identity card or a passport,
    • social benefit, social assistance,
    • ZUS (social insurance, health insurance),
    • alimony,
    • granting: custody, guardianship, adoption,
    • employment, remuneration for work.

    All cases when you do not pay for the issue of a copy are defined in the Act on Stamp Duty.

  • You will get a copy:

    • if the certificate is contained in the electronic central register of civil status, within 7 calendar days from the day you submit the application.

    Records have been prepared in the register since 1 March 2015. Records drawn up in paper books before that date must be transferred to it. Therefore, it may take more time.

    • if you submit the application to the USC where there a paper certificate is available but has not yet been transferred to the register - within 7 working days from the day you submit the application,
    • if you submit it to the USC that does not have a paper record and has not yet been transferred to the register - within 10 working days of the date you submit the application.

    The head of the USC may refuse to issue a copy of a civil status certificate if, for example, you want a copy of another person's certificate but are not authorised to receive it. You will then receive an administrative decision on refusal. If the head of the USC issues such a decision, you have 14 days to appeal against it to the governor of the voivodship to whom the USC reports. Submit your appeal through the head of the USC who issued the decision.

    You will exchange correspondence with the USC in the way you choose in your application: via the Gov box (ePUAP) or by post.

    Check the situations when you can get a copy faster

    In some cases, your copy may be issued automatically. The system will generate a copy directly from the state register and then send it to your Gov inbox (ePUAP).

    This will be possible if:

    1. You apply for a copy of the certificate related to:
    • you,
    • your children or your parents,
    • your spouse.
    1. In the application you will select:
    • receipt in the Gov inbox (ePUAP),
    • online payment. See the section: How much will you pay for details.
    1. During the completion of the application, the system will confirm that other conditions are met that will allow for the automatic issuance of a copy. For example, whether the certificate is contained in the electronic civil status register.

    Note! A copy of a civil status certificate sent to the Gov box (ePUAP) is an XML or PDF electronic document. Do not print it - transmit it only in this form. The printout has no legal force and the recipient may not recognise it.

  • You can receive:

    • an abridged copy of the certificate:  
      • of birth
      • of birth of a child who is stillborn,
      • of marriage,
      • of death,
    • a multilingual abridged copy of the certificate (no translation required, you may need it if you do business abroad):
      • of birth 
      • of marriage, 
      • of death,
    • a full copy of the certificate: 
      • of birth 
      • of marriage, 
      • of death, 
      • of death of a person of undetermined identity.

    An abridged copy of the civil status certificate shows the current content of the record. It takes into account the changes that have been introduced in the act.

    A full copy of the civil status certificate contains more information than an abridged copy - it is an exact reproduction of the content of the civil status record when it was drawn up, including the content of any subsequent entries (changes).

  • You can get an abridged and full copy of your civil status record in the form of your choice:

    • paper,
    • electronic - an electronic document signed with a qualified electronic signature which confirms its authenticity. If you submit the application for a copy electronically - you will receive it to your Gov inbox (ePUAP). Note: if your copy is issued automatically, there will be an electronic stamp of the Minister of Digital Affairs in place of the official's signature. This is also a qualified signature.

    You can receive multilingual abridged copies in paper form only.

    • Act of 28 November 2014, Act on civil status records (consolidated text - Journal of Laws of 2018, item 2224, as amended)
    • Act of 16 November 2006 on Stamp duty (Journal of Laws of 2019, item 1000, as amended)
    • Convention No. 16 of the International Commission on Civil Status, drawn up at Vienna on 8 September 1976, on the issue of multilingual extracts from civil status records (Journal of Laws 2004, No. 166, item 1735)

  • Any subject of the certificate and:

    • a spouse,
    • descendants, ascendants, siblings,
    • a legal representative (for example, a parent) or a guardian,
    • a person who demonstrates a legal interest in obtaining a copy (i.e. a legitimate interest that arises under the law and provides the relevant documents - for example, a court order),
    • a court,
    • public prosecutor,
    • a social organisation if it justifies its statutory objectives and there is a public interest in doing so, 
    • a public administration institution (for example, a municipality office), if it is necessary for the performance of its statutory tasks.

    You can apply for a copy of your civil status certificate in person or by a proxy. Find out at the office how to deal with the case by proxy.

    Descendants are the descendants of a person: children, grandchildren, great-grandchildren.

    Ascendants are the family members from whom a person is descended: parents, grandparents, great-grandparents.

    • application for a copy of a civil status certificate. You will receive it from the USC. In your application, indicate how you wish to receive a copy.You have 3 options:
      • collect a traditional (paper) copy in person at the USC,
      • receive a traditional (paper) copy by post,
      • receive a copy in electronic form to your Gov inbox (ePUAP). Remember that you will not get a multilingual summary copy electronically,
    • confirmation of a stamp duty (for example, a confirmation of the transfer or a receipt that you will receive at the office cash desk),
    • if you want to get a copy concerning a person from your further family (who is not your spouse, ascendant, descendant or sibling) or a person outside your family, a document that proves your legal interest.
    • You do NOT need to attach any document to your application that proves your legal interest if the act concerns:
      • you,
      • your spouse or siblings,
      • your ascendants or descendants,
    • an identity document (for example, an identity card or a passport).
    1. Prepare the necessary documents. See the What to prepare section for details.
    2. Pay for a copy of the certificate. See the section: How much will you pay for details.
    3. Submit the application to the office. See the section: Where do you submit your application for details.

  • At any civil registry office in Poland.

    • PLN 22 - for an abridged copy of a civil status certificate (also for a multilingual copy in paper form),
    • PLN 33 - for a full copy of a civil status certificate.

    If you deal with the case through an attorney - you will pay an additional PLN 17 for the power of attorney.

    You can make a transfer to the account of the office to which you send the application. Retain the proof of payment.

    You can get a copy of the certificate free of charge. You will not pay for a copy if you need it, for example for the following purposes:

    • obtaining an identity card or a passport,
    • social benefit, social assistance,
    • ZUS (social insurance, health insurance),
    • alimony,
    • granting of custody, guardianship, adoption,
    • employment, remuneration for work.

    Indicate the case for which you need a copy in the application. All cases when you do not pay for the issue of a copy are defined in the Act on Stamp Duty.

  • You will get a copy:

    • if the certificate is contained in the electronic central register of civil status, within 7 calendar days from the day the application was received by the office.

    Records have been prepared in the register since 1 March 2015. Records drawn up in paper books before that date must be transferred to it. Therefore, it may take more time.

    • if you submit the application to the USC where there a paper certificate is available but has not yet been transferred to the register - within 7 working days from the day you submit the application,
    • if you submit it to the USC that does not have a paper record and has not yet been transferred to the register - within 10 working days of the date you submit the application.

    The head of the USC may refuse to issue a copy of a civil status certificate if, for example, you want a copy of another person's certificate but are not authorised to receive it. You will then receive an administrative decision on refusal. If the head of the USC issues such a decision, you have 14 days to appeal against it to the governor of the voivodship to whom the USC reports. Submit your appeal through the head of the USC who issued the decision.

  • You can receive:

    • an abridged copy of the certificate:  
      • of birth 
      • of birth of a child who is stillborn,
      • of marriage,
      • of death,
    • a multilingual abridged copy of the certificate (no translation required, you may need it if you do business abroad):
      • of birth 
      • of marriage, 
      • of death,
    • a full copy of the certificate: 
      • of birth 
      • of marriage,
      • of death, 
      • of death of a person of undetermined identity.

    An abridged copy of the civil status certificate shows the current content of the record. It takes into account the changes that have been introduced in the act.

    A full copy of the civil status certificate contains more information than an abridged copy - it is an exact reproduction of the content of the civil status record when it was drawn up, including the content of any subsequent entries (changes).

    • Act of 28 November 2014, Act on civil status records (consolidated text - Journal of Laws of 2018, item 2224, as amended)
    • Act of 16 November 2006 on Stamp duty (Journal of Laws of 2019, item 1000, as amended)
    • Convention No. 16 of the International Commission on Civil Status, drawn up at Vienna on 8 September 1976, on the issue of multilingual extracts from civil status records (Journal of Laws 2004, No. 166, item 1735)

  • Any subject of the certificate and:

    • a spouse,
    • descendants, ascendants, siblings,
    • a legal representative (for example, a parent) or a guardian,
    • a person who demonstrates a legal interest in obtaining a copy (i.e. a legitimate interest that arises under the law and provides the relevant documents - for example, a court order),
    • a court,
    • public prosecutor,
    • a social organisation if it justifies its statutory objectives and there is a public interest in doing so, 
    • a public administration institution (for example, a municipality office), if it is necessary for the performance of its statutory tasks.

    You can apply for a copy of your civil status certificate in person or by a proxy. Find out at the office how to deal with the case by proxy.

    Descendants are the descendants of a person: children, grandchildren, great-grandchildren.

    Ascendants are the family members from whom a person is descended: parents, grandparents, great-grandparents.

    • application for a copy of a civil status certificate. You will receive it from the USC. Many USCs make the application available on their websites - you can download and print it. In your application, indicate how you wish to receive a copy.You have 3 options:
      • collect a traditional (paper) copy in person at the USC,
      • receive a traditional (paper) copy by post,
      • receive a copy in electronic form to your Gov inbox (ePUAP).
    • Note: Remember that you will not get a multilingual summary copy electronically,
    • confirmation of a stamp duty (for example, a confirmation of the transfer or a receipt that you will receive at the office cash desk),
    • if you want to get a copy concerning a person from your further family (who is not your spouse, ascendant, descendant or sibling) or a person outside your family, a document that proves your legal interest.
    • You do NOT need to attach any document to your application that proves your legal interest if the act concerns:
      • you,  
      • your spouse or siblings,
      • your ascendants or descendants.
    1. Prepare the necessary documents. See the What to prepare section for details.
    2. Pay for a copy of the certificate. See the section: How much will you pay for details.
    3. Send the application to the office. See the section: Where do you submit your application for details.

  • To any civil registry office in Poland.

    • PLN 22 - for an abridged copy of a civil status certificate (also for a multilingual copy in paper form), 
    • PLN 33 - for a full copy of a civil status certificate.

    If you deal with the case through an attorney - you will pay an additional PLN 17 for the power of attorney.

    You can make a transfer to the account of the office to which you send the application. Retain the proof of payment.

    You can get a copy of the certificate free of charge. You will not pay for a copy if you need it, for example for the following purposes:

    • obtaining an identity card or a passport,
    • social benefit, social assistance,
    • ZUS (social insurance, health insurance),
    • alimony,
    • granting of custody, guardianship, adoption,
    • employment, remuneration for work.

    Indicate the case for which you need a copy in the application. All cases when you do not pay for the issue of a copy are defined in the Act on Stamp Duty.

  • The officer will send you a copy:

    • if the certificate is contained in the electronic central register of civil status, within 7 calendar days from the day the application was received by the office.

    Certificates have been prepared in the register since 1 March 2015. Records drawn up in paper books before that date must be transferred to it. Therefore, it may take more time.

    • if you submit the application to the USC where there a paper certificate is available but has not yet been transferred to the register - within 7 working days from the day on which the office received your application,
    • if you submit it to the USC that does not have a paper record and has not yet been transferred to the register - within 10 working days of the date you submit the application.

    The head of the USC may refuse to issue a copy of a civil status certificate if, for example, you want a copy of another person's certificate but are not authorised to receive it. You will then receive a refusal in the form of an administrative decision. You have 14 days to appeal against it to the governor of the voivodship to whom the USC reports. Submit your appeal through the head of the USC who issued the decision.

  • You can receive:

    • an abridged copy of the certificate: 
      • of birth 
      • of birth of a child who is stillborn, 
      • of marriage, 
      • of death,
    • a multilingual abridged copy of the certificate (no translation required, you may need it if you do business abroad):
      • of birth 
      • of marriage,
      • of death,
    • a full copy of the certificate:
      • of birth 
      • of marriage,
      • of death,
      • of death of a person of undetermined identity.

    An abridged copy of the civil status certificate shows the current content of the record. It takes into account the changes that have been introduced in the act.

    A full copy of the civil status certificate contains more information than an abridged copy - it is an exact reproduction of the content of the civil status record when it was drawn up, including the content of any subsequent entries (changes).

    • Act of 28 November 2014, Act on civil status records (consolidated text - Journal of Laws of 2018, item 2224, as amended)
    • Act of 16 November 2006 on Stamp duty (Journal of Laws of 2019, item 1000, as amended)
    • Convention No. 16 of the International Commission on Civil Status, drawn up at Vienna on 8 September 1976, on the issue of multilingual extracts from civil status records (Journal of Laws 2004, No. 166, item 1735)

Ostatnia aktualizacja: 11.03.2025 10:54

Instytucja odpowiedzialna za usługę: Ministerstwo Spraw Wewnętrznych i Administracji

Instytucja odpowiedzialna za dokument: Ministerstwo Spraw Wewnętrznych i Administracji

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