National Contact Point for Renewable Energy Sources

The investment process for heat pumps of this type is significantly simplified. In this case, however, it will be necessary to prepare geological documentation.

For certain types of heat pumps, it is necessary to carry out earthworks and/or drilling operations.

When performing works involving excavations and drilling holes with a depth exceeding 30 m up to 100 m, outside mining areas, it is necessary to prepare a geological works project, which should comply with the Regulation of the Minister of the Environment of 20 December 2011 on detailed requirements for geological works projects, including works requiring a concession (this regulation was amended in 2015 and is currently in the form of a consolidated act).
To prepare the geological works project, geological data made available by the Polish Geological Institute – National Research Institute can be used (geologia.pgi.gov.pl; baza.pgi.gov.pl), also in the mobile version geolog.pgi.gov.pl.

This project is not subject to approval but to notification to the competent district governor (starosta). Geological works may commence if, within 30 days from the date of submission of the geological works project, the district governor does not raise an objection by way of a decision.
According to the above-mentioned regulation, geological documentation referred to in Article 88(2)(4) of the Geological and Mining Law shall be submitted to the authority that approved the geological works project or to which the geological works project was notified, within 6 months from the completion of the works.

It should also be noted that when carrying out works involving excavations and drilling holes in a mining area, regardless of the depth of these works, a geological works project must always be prepared and approval of the mining plant operation plan must be obtained.

We recommend obtaining information on the preparation of the geological works project from the offices competent for the location of the project or on their websites.

When performing works involving excavations and drilling holes with a depth exceeding 100 m, in certain cases it will be required to obtain approval of the mining plant operation plan.

If the borehole is located in a mining area, this procedure is always required, regardless of the depth of the borehole.

A detailed description of this procedure can be found at the following link:
Approval of a Mining Plant Operation Plan

Other geological documentation is one of the types of geological documentation specified in Article 88(2) of the Geological and Mining Law.

The purpose of preparing other geological documentation is to present the results of geological works together with their interpretation, assessment of the degree of achievement of the intended objective, and justification of the results obtained.

According to Article 92(3) of the Geological and Mining Law, other geological documentation shall be prepared when carrying out geological works for the purpose of utilizing Earth's heat.

A detailed description of this procedure can be found at the following link:
Preparation and Submission of Other Geological Documentation

The Central Register of Operators (CRO) is an electronic register of equipment subject to mandatory, periodic leak-tightness inspections. Maintaining documentation in the CRO for heat pumps applies to operators, i.e., owners of such equipment.

In certain cases, it is necessary to register the heat pump in the Central Register of Operators (CRO).

• 5 tonnes of CO₂ equivalent for non-hermetically sealed systems (split-type pumps);
• 10 tonnes of CO₂ equivalent for hermetically sealed systems (monoblock pumps).

A detailed description of this procedure can be found at the following link:
Registration of a Heat Pump in the Central Register of Operators (CRO)