Office for Foreigners

We would like to inform you that the MOS system (Moduł Obsługi Spraw), which enables the electronic submission of applications referred to in Art. 225a sec. 1 of the Act on Foreigners-namely applications for:

• temporary residence permit,
• permanent residence permit,
• long-term resident’s EU residence permit

was launched on April 27, 2026.

From now on, applications for temporary residence, permanent residence, and long-term EU resident permits can be submitted exclusively electronically via the MOS portal, available at: https://mos.cudzoziemcy.gov.pl/.

Applications for temporary residence, permanent residence, and long-term EU resident permits in paper form that were sent but not received by provincial offices before April 27, 2026, will not be processed (the applications will be left without consideration) – the date of postage will not be taken into account.

Applications for a temporary residence permit for the purpose of:

• Intra-corporate transfer (ICT);
• Long-term mobility of a manager, specialist, or trainee employee within an intra-corporate transfer;
• Family reunification – in cases where the foreigner concerned is outside of Poland;
• Family members of a Polish citizen, an EU member state citizen, or a citizen of the United Kingdom of Great Britain and Northern Ireland as referred to in Art. 10 sec. 1 letters b and d of the Withdrawal Agreement – in cases where the foreigner concerned is outside of Poland;
• Foreigners leading a family life (within the meaning of the Convention for the Protection of Human Rights and Fundamental Freedoms) with a Polish citizen, an EU member state citizen, or a citizen of the United Kingdom of Great Britain and Northern Ireland as referred to in Art. 10 sec. 1 letters b and d of the Withdrawal Agreement – in cases where the foreigner concerned is outside of Poland,

must still be submitted in paper form according to current rules.

We encourage you to read the information regarding the new MOS system, answers to frequently asked questions (FAQs), and other informative materials concerning legal migration. 

 

How can you apply for a residence permit in Poland?

As of April 27, 2026, an application for a residence permit in Poland (temporary, permanent, or long-term EU resident) can only be submitted electronically via the dedicated MOS (Case Handling Module) portal, accessible through a web browser. You do not need to book an appointment to submit your application or stand in queues – you can do it at a time and place convenient for you. You can also pause the application process, save the entered data, and edit it again later.

Access to the MOS system is free of charge. You can submit the application yourself without having to use paid intermediary services. The only costs you will incur are the stamp duty upon submission (ranging from 340 PLN to 640 PLN, depending on the type of permit) and the fee for issuing the residence card (100 PLN).

To submit an application for a residence permit in Poland, you must:

• Create a user account in the new MOS system; if you had an account in the previous version of the MOS system, you must create a new one.

• Personally log in to the MOS portal via login.gov.pl (you will be redirected after clicking “Log in”) and fill the relevant application form for a residence permit in Poland;

Never share your logging information to login.gov.pl. This may affect security of your data!

• Add the required attachments:
  • Valid photo in digital format;
  • Digital image (scan or photo) of all pages of your valid travel document;
  • Proof of payment (scan of a document or electronic confirmation of wire transfer): of the fee in the amount of PLN 100 for issuing a residence card and a stamp duty for issuing a residence permit);
  • Attachment signed digitally by:
    • Employer – when applying for a permit:
      • for temporary residence and work,
      • for temporary residence for the purposes of conducting business, which is issued to a foreigner aimed at taking up employment in the management board of a limited liability company or a joint-stock company, which was established by or which shares of stocks were purchased or acquired by this foreigner, or running a limited partnership or a limited joint-stock partnership by a as a general partner or acting as a commercial proxy,
      • for taking up highly qualified employment or for temporary residence permit for the purposes of long-term mobility of the EU Blue Card holder;
    • Graduate institution – when applying for a temporary residence permit for the purposes of studying;
    •  Traineeship or voluntary work organiser – when applying for a temporary residence permit for the purposes of a traineeship or voluntary work.

When filling the application, you need to provide e-mail address of your employer, graduate institution or traineeship or voluntary work organiser. The link with a part of relevant attachment to the application to be filled and signed by this entity will be send at this e-mail address. This will be necessary to effectively submit the application;

• Sign the application electronically – you need to have a trusted profile, qualified electronic signature or personal signature.

Following the correct signing and sending the application, you can save it in the PDF and XML formats and receive the Official Confirmation of Receipt (UPO).

What’s next?

Following the verification and approval of your application by the voivodeship officer, you will be able to download and print the certificate of application for a residence permit in Poland, which will replace the existing stamp in your passport. The services responsible for controlling legality of residence will receive information on the application you have submitted.

The voivod handling the case will request you to appear in person to provide your fingerprints and specimen signature and present the original passport and, if needed – supplement information provided in the application or attach additional documents.

The voivod handling the case will send the decision at the delivery address provided by you (yours or your representative, if you have any).

 Other important information

• It is necessary to create a new user account in the new MOS portal. User accounts from the previous version of MOS have not been transferred to the new portal. User data will be deleted.
• Please ensure that you have an active Trusted Profile (Profil Zaufany), a qualified electronic signature, or a personal signature, which are required to sign the application in the system.
• Please note: Do not wait until the last day of your legal stay to submit your application. You may find that you are unable to attach all the necessary documents to the application in a single day.
• We particularly encourage you to earlier submissions of applications, which require signing an attachment by a third person, i.e. by:
  • Employer – when applying for a permit:
    • for temporary residence and work,
    • for temporary residence for the purposes of conducting business, which is issued to a foreigner aimed at taking up employment in the management board of a limited liability company or a joint-stock company, which was established by or which shares of stocks were purchased or acquired by this foreigner, or to run a limited partnership or a limited joint-stock partnership by a as a general partner or acting as a commercial proxy,
    • for taking up highly qualified employment or for temporary residence permit for the purposes of long-term mobility of the EU Blue Card holder;
  • Graduate institution – when applying for a temporary residence permit for the purposes of studying;
  • Traineeship or voluntary work organiser – when applying for a temporary residence permit for the purposes of a traineeship or voluntary work.

Please remember that if the application requires an attachment signed by a third person (for example employer), you may wait for a long time for such signature.