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You can apply for a child’s passport at any Polish consular post. Please remember that you apply for and collect the child's new passport at the same consular post.

The passport application for a child can be submitted in person by:

•    the child’s mother and father or legal guardian or attorney ad litem

or
•    one of the parents if they present: 

- a written consent of the other parent to issue a passport to the child with the signature authenticated by a notary;

- a final and non-appealable court ruling terminating, restricting or suspending parental rights under which the other parent (guardian) has no right to make decisions about issuing a passport to the child, or​​​​​​
- a final and non-appealable family court ruling in which the court consents to the issue of a passport for a child without the other parent's consent.

Furthermore, the consent is not required if: 

- the full copy of a Polish birth certificate states that the father of the child is unknown (there was no recognition of fatherhood or judicial establishment of paternity);  

- the other parent is deceased.

If the other parent’s death was registered in Poland, you do not need to submit a copy of the death certificate (a consular officer will confirm the details contained in the certificate in a Polish register of births, marriages and deaths). 

If the other parent’s death was not registered in Poland, you must submit a copy of the foreign death certificate.

PLEASE NOTE: The other parent who cannot be present when submitting the application can give their consent to issue a passport for a child by:

- sending a letter with their consent to the consular post, signed with a qualified electronic signature, trusted signature, or personal signature - see the consent form here;

-using the e-service:  Consent to the issue of a passport for a child;

- registering their consent electronically with any passport authority in or outside Poland (consul).

A child under 5 does not need to be present when you submit the application.

You can book your appointment to apply for a passport via the e-konsulat.

During you appointment at the consular post, you will make an electronic application for a child’s passport to be issued by a Polish consul. A consular employee will fill in the electronic form, while the parents confirm the child’s details and consent to issue the passport by signing on the designated device (Signature Pad).

•    The child’s biometric colour photo—read what the photo should look like.

PLEASE NOTE: You must attach a photo to the application. If you do not attach the photo or if it does not meet the requirements, the consul will not accept your application.

•    A valid passport or ID card (if issued) confirming the child’s identity and Polish nationality.

•    The parents’ valid passports or ID cards.

If the child does not have the PESEL number, before applying for a passport you must transcribe (register) their foreign birth certificate.The child cannot receive a passport without the PESEL number.

NOTE: In case of reasonable doubts as to the identity or the nationality of the child or other details necessary to file the passport application, the consul may request that you submit additional documents.  

The fee shall be charged in accordance with the Consular Fees Table – point 1.02.
The fee must be paid at the office counter when submitting the application. 
Accepted forms of payment: cash.

You will not pay less if you file an application to issue a new passport for a child before the validity of the current passport has expired, in the following cases:

• the child’s details found in the passport, such as their name(s) or surname, have changed (passport replacement is then mandatory), 
• the child’s appearance has changed to a degree that makes determining their identity difficult,
• there is no space in the child’s passport for new visas or stamps confirming that they crossed a border.

When you apply for a passport, a consular employee will give you an estimated collection date. You will also receive a written confirmation of application receipt. On the receipt you will find the child's passport application number, which is useful if you want to track the application online.

If you need an ID document for the child urgently, for example because of a coming trip, you should also apply for a temporary passport that will cover the waiting time for the delivery of the biometric passport. You will get it sooner than the biometric one.

Remember! If you are planning to take the child abroad with the temporary passport, check current rules of entry and stay of foreigners in the country of destination. Make sure that the child can cross the border with the temporary passport and check the required validity period (at entry and departure).

A child’s passport can be collected by either parent, the legal caretaker or the court-appointed guardian personally in the office in which the application has been filed.

On the date of collecting the new document, bring the child’s previous passport (or temporary passport) to the consular office. The former passport document will be voided, except for pages containing valid visas, and returned to you.

IMPORTANT! If you receive a passport document by mail, YOU NEED TO ACTIVATE THE PASSPORT ON YOUR OWN using a dedicated electronic service. In order to activate the passport, you need Internet access, the number of your new passport and the application number (which can be found in the confirmation of filing a passport application).

Consider that you can no longer change the method of collecting the passport from personal to courier once the application has been approved during your visit to the consulate.

How can I obtain the first passport for a child born abroad?

First, you must transcribe the child’s foreign birth certificate so that you can obtain a full or abbreviated copy of a Polish birth certificate. The (biometric) passport includes the PESEL number which cannot be assigned without a copy of the Polish birth certificate.

How to obtain a PESEL number?

If a passport application is filed for a child who does not yet have a PESEL number, the consul applies for assignment of the PESEL number.

Remember that the consul will not apply for assignment of the PESEL number otherwise than in connection with issuing a passport or temporary passport.

What should be done if one of the parents cannot be present to file a passport application for a child?

The parent who cannot apply in person may consent to the issue of the passport by writing a relevant statement of consent on paper. The signature on the statement must be authenticated by a notary or a passport authority (consul, province governor).

It is also possible for a parent to give their consent in writing, recorded in the electronic form and signed with a qualified electronic signature, trusted signature, or personal signature.

You can find a template for written consent to issue a passport for a child at the website of the competent passport office.

The consent may also be given in person before a Polish consul or at any passport office in Poland.  

Furthermore, parents with a trusted profile can provide their consent online: consent to issue a passport for a child.

What should be done if either or both parents have invalid passports or identity cards or do not have an identity document at all and they want to file an application to issue a passport or temporary passport to a child?

Lack of a valid identity documents prevents a person from being identified. In such case, the consul cannot accept the parent’s consent to issue a passport document to the child. The parents need to obtain passports or identity cards first.

Can the consul refuse to issue a passport?

The consul refuses to issue a passport for a minor when:

• based on the submitted documents and available registers, the consul could not confirm the authenticity of personal data to be included in the minor's passport, provided in the passport application;

• based on the submitted documents and available registers, the consul could not confirm the Polish citizenship of the minor;

•  you have not paid the required passport fee;

• the mother / father did not consent to issue a passport or a relevant court ruling has not been provided.

The consul refuses to issue a passport by way of a decision. You can appeal against the decision to the Minister of the Interior through the consul. You have 14 days to lodge an appeal from the date of the delivery of the decision.