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You can apply for a passport at any Polish consular post. Please remember that you apply for and collect your new passport at the same consular post.

Passport applications must be submitted in person.

You can book your appointment to apply for a passport via the e-konsulat.

You can apply for a passport electronically during your appointment at the consular post. A consular employee will prepare the electronic form, and you will confirm the accuracy of the data by signing on the designated device (Signature Pad).

•    A biometric colour photo—read what the photo should look like. 

PLEASE NOTE: You must attach a photo to the application. If you do not attach the photo or if it does not meet the requirements, the passport authority (consul) will not accept your application.

•    A valid passport or ID card (if issued) confirming your identity and Polish nationality.                                 

NOTE: In case of reasonable doubts as to your identity, nationality or other details necessary to file the passport application, the consul may request that you submit additional documents.  

•    A document confirming that you are entitled to a reduced fee or that you can have your passport issued free of charge (for example, a student ID, pensioner’s ID, disability pensioner’s ID, Large Family Card, etc.).

The fee shall be charged in accordance with the Consular Fees Table – point 1.01.

• Fees are collected at the cash desk of the consular office when you file the application.

• The fee is collected in cash.

You are eligible for a reduced fee for issuing a passport if:

• you are a school or university student aged between 18 and 26;
• you are an old age pensioner, disability pensioner or person with disability; eligibility is based solely on Polish provisions (the Old Age and Disability Pensions from the Social Insurance Funds Act of 17 December 1998, the Social Pension Act of 27 June 2003 and the Vocational and Social Rehabilitation and Employment of Persons with Disabilities Act of 27 August 1997);
• you are wholly dependent on your spouse who is an old age pensioner, disability pensioner or a person with disability in the meaning of the above provisions; 
• you are staying in a residential home or care facility; or you are relying on social assistance in the form of fixed allowances pursuant to the provisions of the Social Assistance Act of 12 March 2004 (Dz. U. 2021, items 2268 and 2270, and 2022, items 1 and 66);
• you are receiving a carer’s allowance, attendance benefit or allowance paid to carers of persons with disability, granted pursuant to the provisions of the Family Benefits Act of 28 November 2003 and the Act on determining and paying allowances to carers of 4 April 2014;
• you are a veteran or a person to whom the provisions of the Act on veterans and certain persons being victims or wartime and post-war repressions of 24 January 1991 apply;
• you are a person classified as an anti-communist resistance activist or a person repressed for political reasons pursuant to the Act on anti-communist resistance activists and persons repressed for political reasons of 20 March 2015;
• you are a person whose involvement in regaining independence and sovereignty by Poland or respecting political human rights in Poland have been confirmed by the Head of the Veterans and Repressed Persons Office by means of decisions issued pursuant to Article 117, item 4 of the Old Age and Disability Pensions from the Social Insurance Funds Act of 17 December 1998;
• you are a soldier doing territorial military service;
• you are a veteran who suffered harm in the meaning of the Veterans of Foreign Missions Act of 19 August 2011;
• you are a rescue firefighter serving in the voluntary fire service and a person who has been granted a rescue worker benefit pursuant to the Voluntary Fire Service Act of 17 December 2021;
• you are a volunteer serving in entities entitled to undertake mountain rescue efforts;
• you are a member of a large family in the meaning of the Large Family Card Act of 5 December 2014 and hold a Large Family Card.

IMPORTANT! In order to be eligible for a reduced consular fee, you must produce a document confirming your right to take advantage of the reduced fee when you file the application. 

You are entitled to receive a passport free of charge, if:

• you are over 70 years of age on the date of filing the application;
• you are staying in a residential home or care facility and your travel abroad is related to your long-term treatment or surgery;
• you receive a permanent social assistance allowance and your travel abroad is related to your long-term treatment or surgery;
• your passport has a technical defect;
• you have filed your passport application prior to the expiry date of your current passport to remove a discrepancy (for example in your name, surname, date of birth, place of birth or PESEL number);
• you hold a final court decision that renders invalid a decision of the passport authority refusing to issue or voiding a passport document.

IMPORTANT! If you want to take advantage of being exempted from the passport fee, bring documents that confirm meeting one of the above conditions with you.

You will NOT pay less if you file an application to issue a new passport prior to the expiry of your current passport in the following cases:

• your details found in the passport, such as your name(s) or surname, have changed as a result of contracting marriage (passport replacement is then mandatory), or your appearance has changed to a degree that makes determining your identity difficult;
• there is no space in your passport for new visas or stamps confirming that you crossed a border.

When you file your application, the consular employee will tell you the anticipated date of collecting the passport. You will also receive a written confirmation of filing the application. The confirmation will feature the number of your passport application which you can use to check the progress of your case online.

If you need a travel document at short notice, for example when you have to go for a trip urgently, file an additional application for a temporary passport while you wait for a biometric passport to be issued. You will receive a temporary passport faster than the biometric one. 

IMPORTANT! If you plan to travel abroad using a temporary passport, check the current regulations defining the rules of entrance and stay on the territory of that country. Make sure that you can cross the border using a temporary passport and for how long it remains valid (when entering and leaving).

You can collect your passport personally in the office in which you filed the application.

IMPORTANT!​​​​​​ ​In justified cases, especially when travel to the consular office is particularly difficult, the consul may waive the requirement of collecting the passport document personally. Discuss this when you file the passport application. You will have to cover the cost of mailing the passport.

The consul will mail the passport to a specific address through a mail operator or carrier, taking into account the security of the dispatched document.

Your former passport will be voided before the consul sends a new one. If you know that your (biometric) passport is about to be dispatched, send your former passport (or temporary passport, as appropriate) to the consul to have it voided. The consul will return the voided document to you by dispatching it together with the new passport.

IMPORTANT! If you receive a passport document by mail, YOU NEED TO ACTIVATE THE PASSPORT ON YOUR OWN using a dedicated electronic service. In order to activate the passport, you need Internet access, the number of your new passport and the application number (which can be found in the confirmation of filing a passport application).

Consider that you can no longer change the method of collecting the passport from personal to courier once you made a visit to the consulate to file the application

IMPORTANT! The consul will not mail your passport if you are staying outside the area of competence of the consular office that accepted the application.

Neither can the domestic passport authority (regional governor) send a passport to someone who is staying abroad.

The consul may refuse to accept the application when:

1. you have not submitted a photograph meeting the necessary requirements set out in the Act on passports;

2. you refused to provide your fingerprints if providing fingerprints is required;

3. you refused to provide your signature if it is required;

4. a document confirming the authority to submit the application on behalf of a person who lacks legal capacity or has limited capacity to act in law in the case of an application filed by a legal guardian or an attorney ad litem has not been submitted.

If the above circumstances apply, the consul will not accept your application.

Do I have to apply for a replacement passport if my personal data have changed?

Yes, you must apply for a new passport if your personal data have changed or need to be corrected, including changes to your surname(s), name(s), date and place of birth, sex, or PESEL number. If this applies to you, you should apply for a new passport without delay.

PLEASE NOTE: Your current passport will automatically become invalid 120 days after the date on which your personal data were amended in the PESEL register.

Remember! The registration of foreign civil status events in Poland is mandatory if you apply for a Polish identity document or the PESEL number to be issued for you or for a child.

If you live abroad permanently, it is in the best interest of you and your loved ones to ensure that the personal data in your Polish and foreign documents are consistent.

My passport has run out of space for visas and border crossing stamps, but it expires in a few years' time. Does it need to be replaced?

There is no such obligation. If your passport has run out of space for visas and border crossing stamps and you plan to travel abroad, you should apply for a new passport.