Poland in New Zealand

A child's parent or a court-appointed legal guardian or attorney ad litem can submit an online temporary passport application for a child who already has a PESEL number. To submit the application, please visit Obtain a passport for a child.

Please note that a temporary passport is issued in emergency situations (e.g. death of a family member, sudden illness, theft or loss of documents while abroad). Documents proving the emergency character of a situation should be provided togetehr with the application. A consul may refuse to issue a temporary passport if the relevant criteria are not met.

After you submit the application online, the passport fee cannot be refunded.

The online passport system (e-service) allows you to apply for a temporary passport for a child under 12 years of age without visiting a Polish consulate.

You do not need to book an appointment. You submit the application online.

To use the passport e-service, a parent or a court-appointed legal guardian or attorney ad litem of a child under 12 years of age must have a digital signature (qualified, personal or trusted signature).

Set up and authenticate/confirm a trusted profile (Profil Zaufany) to use your trusted signature, without leaving home by using electronic banking and online by a video conference. A trusted profile can also be authenticated in Poland at a confirmation point (revenue offices, branches of the National Health Fund or Social Insurance Institution), or abroad before a consul - visit Confirmation of a trusted profile on the ePUAP platform for more details.

Please note that

• in order to submit a passport application for your child, you will need the other parent's consent - visit Parental consent to issue a passport for a child for more details;
• if your child was born abroad and does not have a Polish birth certificate, you will need to transcribe (register) a foreign birth certificate with a Polish Register Office first;
• if your child does not have a PESEL number, you will need to apply for their passport at a Polish consular office only (make an appointment via the e‑Konsulat system). 

​​​​​​To file a passport application online you will need:

• a recent colour photo (= taken within the last 6 months) of your child in digital format to be attached to the e-application; if you want to take the photo yourself, check how to take a passport photo;
• proof of payment of the passport fee transferred to the relevant consular post's bank account (please note that the fee cannot be refunded after the application is submitted);
• the other parent's consent (if the other parent has not registered their consent personally at a consulate/passport office in Poland, electronically, or by sending their consent to the electronic inbox (ESP) of the relevant consular office (visit Send a general letter for more details), the consent form with the parent's signature certified by a notary must be delivered to the relevant consular office in person or by mail. If the other parent's parental rights have been limited or excluded, a document indicating the scope of their parental authority issued by a family court must be delivered to the relevant consular office in person or by mail. If a child's parents cannot agree on decisions requiring parental consent, a family court's decision permitting the issue of a passport must be delivered to the relevant consular office in person or by mail.

The consular fee for an online temporary passport application for a child under the age of 12 is 92,00 NZD, when the temporary passport is needed while waiting for a biometric passport, and 102.00 NZD in all other cases.

The above-mentioned consular fee ought to be paid via bank transfer only. Please contact the Embassy of the Republic of Poland in Wellington, if the online passport appolication is to be processed by the Embassy, After the application has been submitted, the consular fee cannot be refunded.

If you choose to have the passport delivered by mail/courier, please contact the Embassy about the postage fee and method. Please note that this service is only available in the case of passport applications for children under 5 years old (in the case of children aged 5-12, passports must be collected in person).

When you submit the application online, you will receive a confirmation with the number of the passport application, which will be useful to:

• track your application progress online (more: See if your passport is ready);
• activate the passport, when the passport is delivered by mail (this is possible only for children under the age of 5).

Given that temporary passports are usually issued in emergency situations, the consul will process the application without unnecessary delay.

The consul will inform you if/when your e-application is missing information.  If it does, this may prolong the procedure. 

You apply for and collect a child's passport at the same consular office. A child’s passport can be collected by a parent, a legal guardian, or by an attorney ad litem.

Please note that children under the age of 5 do not need to be present when you collect the passport. However, children between the ages of 5 and 12 must be present when you collect the passport.

You do not have to make an appointment to collect your child’s passport.

When collecting your child's new passport, please have a valid identity document (ID/dowód osobisty or passport) fro yourself, as well as your child's old passport or temporary passport to be invalidated and and returned to you.

The option to have the passport sent by mail/courier is only available in the case of passports for children under the age of 5. If you wish to have their passport delivered by mail/courier, please note that it is the consul who decides whether there are justifiable reasons for the passport to be sent by mail/courier. If the reasons are justifiable, you will have to activate your child's passport using a dedicated electronic service (for more information visit: Confirm receipt of a passport or other passport document delivered by a courier). To activate the passport you will need Internet access, your child's new passport number, and the application number which can be found on the confirmation received upon application.

Can I apply for a temporary passport for a child online if I do not have their Polish birth certificate?

No, you can’t. If the child was born abroad and does not have a Polish birth certificate, first you need to transcribe (register) a foreign birth certificate with a Polish Register Office. For children who do not have their PESEL number, passport applications can be submitted at Polish consular offices only, after you have made an appointment via the e‑Konsulat system.

How to obtain the PESEL number?

The Polish birth certificate is necessary to obtain the PESEL number. The consul requests for the PESEL number to be issued when a passport application for a child is submitted in person at a consulate.

How can the other parent consent to issuing of a passport for a child?

To understand the procedure, please visit: Consent to issue a passport for a child.